Changing the Look of your Schedule

You may have noticed above that the resources are listed on the right hand side of the goals in your schedule. There may be times that you want to change this view, for example, to show the names of the goals next to the bar representing their duration. To do this, you can use the Gantt Chart Wizard.

Right mouse clicking on a link will give us a dropdown list, which includes the Gantt chart wizard:

You can also click the Gantt wizard button on the standard Toolbar to open the Gantt wizard:

You must select the rows you want to format. Put the cursor over the numbers on the left column, hold the left mouse button down and select the rows. You should now have:

Microsoft Project - DeveloperSchedule

File Edit View Insert Format lools Project Window Help

[g Q Learn VH G New Features

Learn basic skills of VB 6 data source class Complete chapters 12-14 in VB6 UML

F^ Complete chapter 3 in Wrox MTS MSMQ

Q Northwind Project

[□■I First Envisionment Meeting

[□■I Review Envisionment Meeting

I Second Envisionment Meeting

[pi| Recommendations for Vision / Scope

Final Envisionment Meeting F"l First Team Development Meeting

0 Administrative

0 days H.3H diyi wed oinG/oa

Wed 01fl5ffl3

^Meeting Room ; ^Meeting Room ting Room j inum n

Open the Gantt chart wizard. The first screen of the wizard will look as follows:

Click next and you will see the following:

This brings up a very important part of a project, the critical path. At this point, all goals look the same. Yet, some goals are much more important that other goals. Critical goals are the ones that must be accomplished for the project to succeed. In our schedule, administrative time and studying Visual Basic are not critical goals. If we do not accomplish these goals, the project should still succeed. It is essential to identify which goals are critical. As this is just a sample project, we will include all goals in the Gantt chart, so leave the Standard button checked. A complete, real schedule might only show the critical goals, in which case we would check the Critical path option button.

Click Next and on the next screen select Custom task information.

Click Next. On the next screen, select Name in the Left box. You could add any fields you want, such as the resources, but I am leaving them out to prevent the chart from becoming overcrowded.

Click Next. Step 11 allows us to add labels to our summary Gantt bars, which are the black bars that represent the goals that have sub-goals. Step 12 gives us the option to include labels for milestones. The next screen in the wizard, Step 13, asks us if we want to include link lines between dependent tasks; leave this option as Yes, please. You should then see the final screen:

Click the Format It button and your Gantt chart should be transformed: simply press the Exit Wizard button to return to your schedule.

If you chose to follow these steps, your schedule should look like the following:

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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