Exhibit

Sample list of activities to be documented during a project.

Meeting minutes ^---

Meeting minutes ^---

Field reports

Field reports

Shop drawing and sample logs

Equipment delivery

Transmittals

the contract for administrative non-compliance. It is important that all documentation, information, and reporting requirements be properly identified at the beginning of the project, and systems developed to properly gather the data and develop it into timely and accurate information, upon which management can be kept informed and take timely action.

The CM/GC must have a professional staff that can construct the project as well as administer, manage, and document the process. It is not often that a person is qualified and experienced to do both simultaneously. In addition, there are usually so many demands placed on the staff that they do not have the time to focus on both the construction and administrative requirements of the project. Therefore, many CM/GCs split this responsibility among the overall project staff, and have personnel who are assigned to the administration and documentation of the project in the office, and others who are assigned to construct the project working with the subcontractors, suppliers, and vendors in the field.

There are many meetings held during the course of the project in its different phases, which are discussed in detailed in Chapter 13. In these meetings important decisions will be made about the project schedule, budget, phasing, special programs, and resolution of problems. All of this is critical to the success of the project, and must be documented properly. Unfortunately, people tend to have amnesia when it comes to critical issues that have presented a challenge or problem to the project, especially when it comes to the finances and schedule of the project.

The projects records needs to be properly preserved and archived after the construction process is over. Accident claims and lawsuits for damages have at times arisen several years after the construction of the project, and must be defended. If you are summoned into a court of law, and are asked to produce the projects records and documentation and cannot, the legal system often views this as a willful lack of proper record keeping.

Company Name Address City, State, ZIP Phone Number

Bid date: Bid time: Project location: Legal description: Project name: Projected budget: Project funding:

Exhibit 14-1A

Project information.

Owner:

Contact person:

Billing

address:

Phone number:

Architect:

Contact person:

Phone number:

Drawings/Specifications:

Complete | |

ncomplete â–¡ Latest revision date

Schedule

Start Date

Duration

Finish Date

Site Information:

Good access

Yes

n

No

n

Water available

Yes

n

No

n

On-site obstructions

Yes

n

No

n

Power available

Yes

n

No

n

Poor soils

Yes

n

No

n

Telephone available

Yes

n

No

n

Drainage problems

Yes

1 1

No

1 1

Natural gas available

Yes

1 1

No

1 1

High security risk

Yes

1 1

No

1 1

Office available

Yes

1 1

No

1 1

Demolition needed

Yes

u

No

u

Debris service available

Yes

u

No

u

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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