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Project planning requires the integration of many different types of information to plan the projec effectively. The responsibility assignment matrix (RAM) is an example of merging two different knowledge areas, integrated to create a planning output. The RAM combines an organization cl with project tasks and creates a planning tool that describes who will accomplish what on a proje These components are an organizational breakdown structure and the work breakdown structui Let's examine the two components more closely.

Organization breakdown structure An organizational breakdown structure is really nothing mo than a project organization chart. It needs to depict who is working on the project and the departments they represent. Figure 5.2 shows a typical organization breakdown structure.

Figure 5.2: Sample organization breakdown structure

Work breakdown structure A work breakdown structure is a tool and technique that is utilized decompose project scope components into smaller and more manageable components or worl packages. The project manager creates it with project team members. We covered work break< structures in Exercise 2.1. Figure 5.3 shows a typical work breakdown structure.

Typical Work Breakdown Structure
Figure 5.3: Typical work breakdown structure

These two charts now come together to create the RAM. Table 5.2 shows a RAM based on Figi 5.2 and 5.3.

Table 5.2: Responsibility Assignment Matrix

IT

Finance

Operations

Legal

Task 1.1

x

x

Task 1.2

x

x

Task 1.3

x

Task 2.1

x

Task 3.1

x

Task 3.2

x

x

x

x

Task 3.3

x

You can now see that the RAM explains who will work on what task of the project.

RAMs can also be used to describe the responsibilities of team members on specific tasks. Cre; a legend and applying it to the RAM allows team members to understand their roles on the sam task. In Table 5.3 we have added the legend of a = accountable, c = creator, u = updater, r = reviewer to our previous table.

Table 5.3: Roles and Responsibility RAM

IT

Finance

Operations

Legal

Task 1.1

a

r

Task 1.2

c

a

Task 1.3

a

Task 2.1

a

Task 3.1

a

Task 3.2

r

r

c

a

Task 3.3

a

Note Recommended Reading: Chapter 5, p. 160, PMP Project Management Professional S Guide.

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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