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PM Milestone Project Management Templates

PM Milestone 7000 Project Management Templates

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You have put your schedule together and you now need a simple way to communicate the activi your project. You have already created a work breakdown structure and a network diagram. Th< tools have worked well for communicating the work and sequence of the work to your project te Your next audience is the project sponsor and the executive team. These are people who do no1 to know every single task but need to know the general flow of the work. They may be more inte in the bottom line than the details. This is probably the right time to create a Gantt chant, also kn as a bar chart. The Guide to the PMBOK describes a Gantt chart as a "graphic display of schedi related information." It normally depicts the project elements down the left side of the chart (Y ax and a time scale across the top or bottom of the chart (X axis). Tasks with a duration are shown date-placed horizontal bars. Most project managers use a project management software system creating a Gantt chart. You may need to understand how a Gantt chart is constructed for the exa

To create a Gantt chart you must, first, determine the time scale you will use to display the information. Second, you will determine the level of the tasks that will be displayed. Last, draw tl chart and place the tasks on the chart.

Let's take our network diagram illustrated in Figure 2.15 and turn it into a Gantt chart using the following four steps.

Figure 2.15: Network diagram

1. Determine the time scale you will use for your Gantt chart. Analyzing the network diagrar determine that the time scale used is days. You also look at the critical path. You determi that the critical path is 20 days in length. That should create a chart that fits nicely on one Having these two pieces of information, you decide to use a time scale of days for the Ga chart.

2. Now analyze the tasks for the appropriate level to depict on your chart. If your audience i looking for the bottom line, you would not show every task in a 200-task project. You wot a way to summarize the information. You may find it helpful to go back to your work breal structure and look at the upper levels. These are the levels you used to decompose the r the project's tasks. Use these summary tasks or others that you believe will be the best w depict the information.

3. Draw the chart. The activities should go on the left side of the bar chart and the time seal across the top or bottom. The figure below illustrates this Gantt chart.

Activity

D

Activity

C

Activity

B

Activity

4. Place the tasks on the chart. On the network diagram we are using, Activity A has a three duration. You draw that task as a horizontal bar on the chart crossing over days 1, 2, and When through, your diagram would look like the one below.

Activity D Activity C Activity B Activity A

Note Recommended Reading: Chapter 7, p. 262, PMP Project Management Professional S Guide.

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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