Determining the effort required to implement the changes necessary to satisfy PMCoE implementation goals and objectives demands a clear analysis of the gap between current conditions and those that are desired. Several tools for assessing current project management knowledge and practices were discussed in this chapter.

Creating a charter, developing the scope statement, assembling the project and steering teams are all important first steps in the process of initiating projects. Charters provide the formal acknowledgement that a project has been approved. The project scope statement defines the who, what, why, when, and how of the project. It creates the vision to meet standards of excellence, documents the goals and objectives to achieve success, and defines roles, responsibilities, accountability and authority. Establishing a

PMCoE should be treated as a strategic initiative, and as such creating a project steering team is a critical first step that can affect the final outcome.

Effective communication is critical in the beginning stages of most projects, and that is especially true for strategic initiatives that will affect the whole company. Project kick-off meetings provide an excellent opportunity for management to communicate the importance of the initiative by visibly showing their commitment and support for the project. Project kick-off meetings can help remove potential resistance for the project that is typically caused by lack of information. Kick-off meetings provide an excellent opportunity to involve project stakeholders such as executives, department managers, project managers, and other staff members who will be key players in the PMCoE implementation process. One of the ways presented in this chapter to involve project stakeholders is having executive management assign them to a task force team. Task force teams are responsible for developing the policies, processes, procedures, tools, and templates for project authorization, standards, education and readiness. Active participation in task force teams creates ownership in the project, which in turn reduces or eliminates resistance to changes required to achieve project goals and objectives.

Establishing a formalized strategic forecast planning process that identifies corporate goals and objectives and puts a project portfolio management process into place to achieve them is the next step.

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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