Project Planning Process

The planning process includes the steps required to ensure that controlling processes are established to monitor and manage the actual work of the project. Table 11-1 lists the templates that are typically used during this phase of the project. Figure 11-1 shows the process flow diagram, Table 11-2 shows the process step descriptions, and Table 11-3 contains the RRAA Matrix for this process.

Table 11-1.

Templates/Tools—Project Planning

ID

Template Name

When Used

2.1

Process Analysis

Level 3-4-5

2.2

Voice of the Customer

Level 3-4-5

2.3

Critical to Quality

Level 3-4-5

2.4

Business Requirements

Level 3-4-5

2.5

Alternate Solutions

Optional

1.7

Project Plan (develop baseline)

Level 2-3-4-5

2.6

Records Administration

Level 2-3-4-5

2.7

RRAA Matrix

Level 3-4-5

2.8

Communication Plan

Level 3-4-5

2.9

Risk Assessment

Level 4-5

2.10

Skills Matrix

Optional

2.11

Metrics Management Plan

Level 4-5

2.12

Configuration Management

Level 4-5

Figure 11-1. Project Planning Process

Hold Project Kick-off Meeting (3.1, 3-2)

Hold Project Kick-off Meeting (3.1, 3-2)

Figure 11-1. Project Planning Process

Perform Readiness Checklist

Perform Readiness Checklist

Table 11-2. Process Step Description: Project Planning Process

Step

Step Definition

Roléis)

Activity Definition

1

Form Project and Steering Teams

Project Manager

Project team members and steering team members are asked to participate in the project.

2

Hold Project Kick-off Meeting

Project Manager

A project kick-off meeting is held to review the project initiation documents and to define the roles, responsibilities, accountability, and authority of all project participants.

3

Establish Core PM Processes

Project Manager

Core project management processes (requirements defined by classification) are reviewed with the team and put in place. The project manager schedules the project readiness review with the PMCoE.

4

Perform Readiness Checklist Review

PMCoE

The PMCoE performs the project readiness checklist review with the full project team.

5

Approve

PMCoE

Approval is given to proceed to the implementation of project execution core processes. Any corrective actions determined necessary are identified and completed before approval is provided and a follow-up review is scheduled if necessary.

6

Proceed to Project Execution

Project Team

The project team implements execution core processes and begins working on the tasks to complete the project.

Table 11-3. RRAA Matrix: Project Planning Process

Role

Responsibility

Accountability

Authority

Project Manager

Project Team Members

PMCoE

Provides leadership and direction to the project team in the establishment of core project management processes to meet classification requirements.

Participates in the selection of third party suppliers.

Schedules the readiness checklist review meeting with the PMCoE.

Work with the project manager to establish required project management core processes and prepare for the readiness checklist

Chairs the readiness checklist review meeting.

Ensures required core project management processes are in place and their proper use is understood prior to granting approval to proceed.

Answers for the project team in the readiness checklist review.

Provide input during the development of the project baseline plan.

Commit to and signoff on the project baseline plan.

Become familiar with the required project management core processes.

Assists the project team in developing the baseline plan and establishing other required core project management processes.

Functions as primary contact with third party suppliers.

Can request the PMCoE to approve modifications to readiness requirements if the team believes they are excessive.

Request adjustments to the project baseline plan before signing off.

Request training in project management core processes if needed.

Requires the use of core project management processes or approves modifications to fit the project when deemed appropriate.

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