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PM Milestone Project Management Templates

PM Milestone Business Templates

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Figure 1 -1. Portfolio, Program, and Project Management Interactions 8

Table 1 -1. Comparative Overview of Project, Program, and Portfolio Management 9

Figure 2-1. Typical Cost and Staffing Levels Across the Project Life Cycle 16

Figure 2-2. Impact of Variable Based on Project Time 17

Figure 2-3. Example of a Single-Phase Project 19

Figure 2-4. Example of a Three-Phase Project 21

Figure 2-5. Example of a Project with Overlapping Phases 21

Figure 2-6. The Relationship Between Stakeholders and the Project 24

Table 2-1. Organizational Influences on Projects 28

Figure 2-7. Functional Organization 29

Figure 2-8. Weak Matrix Organization 29

Figure 2-9. Balanced Matrix Organization 30

Figure 2-10. Strong Matrix Organization 30

Figure 2-11. Projectized Organization 31

Figure 2-12. Composite Organization 31

Figure 3-1. Project Management Process Groups 40

Figure 3-2. Process Groups Interact in a Phase or Project 41

Figure 3-3. Project Management Process Interactions 42

Table 3-1. Project Management Process Groups and Knowledge Areas Mapping 43

Figure 3-4. Project Boundaries 44

Figure 3-5. Initiating Process Group 45

Figure 3-6. Develop Project Charter: Inputs and Outputs 46

Figure 3-7. Identify Stakeholders: Inputs and Outputs 46

Figure 3-8. Planning Process Group 47

Figure 3-9. Develop Project Management Plan: Inputs and Outputs 48

Figure 3-10. Collect Requirements: Inputs and Outputs 49

Figure 3-11. Define Scope: Inputs and Outputs 49

Figure 3-12. Create WBS: Inputs and Outputs 49

Figure 3-13. Define Activities: Inputs and Outputs 50

Figure 3-14. Sequence Activities: Inputs and Outputs 50

Figure 3-15. Estimate Activity Resources: Inputs and Outputs 50

Figure 3-16. Estimate Activity Durations: Inputs and Outputs 51

Figure 3-17. Develop Schedule: Inputs and Outputs 51

Figure 3-18. Estimate Costs: Inputs and Outputs 52

Figure 3-19. Determine Budget: Inputs and Outputs 52

Figure 3-20. Plan Quality: Inputs and Outputs 52

Figure 3-21. Develop Human Resource Plan: Inputs and Outputs 53

Figure 3-22. Plan Communications: Inputs and Outputs 53

Figure 3-23. Plan Risk Management: Inputs and Outputs 53

Figure 3-24. Identify Risks: Inputs and Outputs 54

Figure 3-25. Perform Qualitative Risk Analysis: Inputs and Outputs 54

Figure 3-26. Perform Quantitative Risk Analysis: Inputs and Outputs 54

Figure 3-27. Plan Risk Responses: Inputs and Outputs 55

Figure 3-28. Plan Procurements: Inputs and Outputs 55

Figure 3-29. Executing Process Group 56

Figure 3-30. Direct and Manage Project Execution: Inputs and Outputs 57

Figure 3-31. Perform Quality Assurance: Inputs and Outputs 57

Figure 3-32. Acquire Project Team: Inputs and Outputs 57

Figure 3-33. Develop Project Team: Inputs and Outputss 58

Figure 3-34. Manage Project Team: Inputs and Outputs 58

Figure 3-35. Distribute Information: Inputs and Outputs 58

Figure 3-36. Manage Stakeholder Expectations: Inputs and Outputs 59

Figure 3-37. Conduct Procurements: Inputs and Outputs 59

Figure 3-38. Monitoring & Controlling Process Group 60

Figure 3-39. Monitor and Control Project Work: Inputs and Outputs 61

Figure 3-40. Perform Integrated Change Control: Inputs and Outputs 61

Figure 3-41. Verify Scope: Inputs and Outputs 61

Figure 3-42. Control Scope: Inputs and Outputs 62

Figure 3-43. Control Schedule: Inputs and Outputs 62

Figure 3-44. Control Costs: Inputs and Outputs 62

Figure 3-45. Perform Quality Control: Inputs and Outputs 63

Figure 3-46. Report Performance: Inputs and Outputs 63

Figure 3-47. Monitor and Control Risks: Inputs and Outputs 63

Figure 3-48. Administer Procurements: Inputs and Outputs 64

Figure 3-49. Closing Process Group 65

Figure 3-50. Close Project or Phase: Inputs and Outputs 65

Figure 3-51. Close Procurements: Inputs and Outputs 65

Figure lll-l. Data Flow Diagram Legend 69

Figure 4-1. Project Integration Management Overview 73

Figure 4-2. Develop Project Charter: Inputs, Tools & Techniques, and Outputs 74

Figure 4-3. Develop Project Charter Data Flow Diagram 74

Figure 4-4. Develop Project Management Plan: Inputs, Tools & Techniques, and Outputs 78

Figure 4-5. Develop Project Management Plan Data Flow Diagram 79

Figure 4-6. Direct and Manage Project Execution: Inputs, Tools & Techniques, and Outputs 84

Figure 4-7. Direct and Manage Project Execution Data Flow Diagram 84

Figure 4-8. Monitor and Control Project Work: Inputs, Tools & Techniques, and Outputs 89

Figure 4-9. Monitor and Control Project Work Data Flow Diagram 90

Figure 4-10. Perform Integrated Change Control: Inputs, Tools & Techniques, and Outputs 95

Figure 4-11. Perform Integrated Change Control Data Flow Diagram 96

Figure 4-12. Close Project or Phase: Inputs, Tools & Techniques, and Outputs 100

Figure 4-13. Close Project or Phase Data Flow Diagram 100

Figure 5-1. Project Scope Management: Inputs, Tools & Techniques, and Outputs 104

Figure 5-2. Collect Requirements: Inputs, Tools & Techniques, and Outputs 105

Figure 5-3. Collect Requirements Data Flow Diagram 106

Figure 5-4. Define Scope: Inputs, Tools & Techniques, and Outputs 112

Figure 5-5. Define Scope Data Flow Diagram 113

Figure 5-6. Create WBS: Inputs, Tools & Techniques, and Outputs 116

Figure 5-7. Create WBS Data Flow Diagram 117

Figure 5-8. Sample Work Breakdown Structure with Some Branches

Decomposed Down Through Work Packages 119

Figure 5-9. Sample Work Breakdown Structure Organized by Phase 119

Figure 5-10. Sample Work Breakdown with Major Deliverables 120

Figure 5-11. Verify Scope: Inputs, Tools & Techniques, and Outputs 123

Figure 5-12. Verify Scope Data Flow Diagram 123

Figure 5-13. Control Scope: Inputs, Tools & Techniques, and Outputs 125

Figure 5-14. Control Scope Data Flow Diagram 126

Figure 6-1. Project Time Management Overview 131

Figure 6-2. Scheduling Overview 132

Figure 6-3. Define Activities: Inputs, Tools & Techniques, and Outputs 133

Figure 6-4. Define Activities Data Flow Diagram 133

Figure 6-5. Sequence Activities: Inputs, Tools & Techniques, and Outputs 136

Figure 6-6. Sequence Activities Data Flow Diagram 137

Figure 6-7. Precedence Diagramming Method 139

Figure 6-8. Estimate Activity Resources: Inputs, Tools & Techniques, and Outputs 142

Figure 6-9. Estimate Activity Resources Data Flow Diagram 142

Figure 6-10. Estimate Activity Durations: Inputs, Tools & Techniques, and Outputs 146

Figure 6-11. Estimate Activity Durations Data Flow Diagram 147

Figure 6-12. Develop Schedule: Inputs, Tools & Techniques, and Outputs 152

Figure 6-13. Develop Schedule Data Flow Diagram 153

Figure 6-14. Project Schedule—Graphic Examples 158

Figure 6-15. Control Schedule Overview: Inputs, Tools & Techniques, and Outputs 160

Figure 6-16. Control Schedule Data Flow Diagram 161

Figure 7-1. Project Cost Management Overview 167

Figure 7-2. Estimate Costs: Inputs, Tools & Techniques, and Outputs 169

Figure 7-3. Estimate Costs Data Flow Diagram 169

Figure 7-4. Determine Budget: Inputs, Tools & Techniques, and Outputs 175

Figure 7-5. Determine Budget Data Flow Diagram 175

Figure 7-6. Cost Baseline, Expenditures, and Funding Requirements 178

Figure 7-7. Control Costs: Inputs, Tools & Techniques, and Outputs 180

Figure 7-8. Control Costs Data Flow Diagram 180

Figure 7-9. Earned Value, Planned Value, and Actual Costs 183

Figure 7-10. To-Complete Performance Index (TCPI) 186

Figure 8-1. Project Quality Management Overview 191

Figure 8-2. Plan Quality Inputs, Tools & Techniques, and Outputs 192

Figure 8-3. Plan Quality Data Flow Diagram 193

Figure 8-4. Cost of Quality 195

Figure 8-5. Sample Control Chart 196

Figure 8-6. Control Chart of Consecutive Measurements with Fixed Limits 197

Figure 8-7. Process Flowchart 199

Figure 8-8. Perform Quality Assurance: Inputs, Tools & Techniques, and Outputs 202

Figure 8-9. Perform Quality Assurance Data Flow Diagram 202

Figure 8-10. Perform Quality Control: Inputs, Tools & Techniques, and Outputs 206

Figure 8-11. Perform Quality Control Data Flow Diagram 207

Figure 8-12. Classic Sources of Problems to Consider 209

Figure 8-13. Environment Bone Expanded by Brainstorming 209

Figure 8-14. Histogram 210

Figure 8-15. Pareto Diagram 211

Figure 8-16. Scatter Diagram 212

Figure 9-1. Project Human Resource Management Overview 217

Figure 9-2. Develop Human Resource Plan: Inputs, Tools & Techniques, and Outputs 218

Figure 9-3. Develop Human Resource Plan Data Flow Diagram 218

Figure 9-4. Roles and Responsibility Definition Formats 220

Figure 9-5. Responsibility Assignment Matrix (RAM) Using a RACI Format 221

Figure 9-6. Illustrative Resource Histogram 224

Figure 9-7. Acquire Project Team: Inputs, Tools & Techniques, and Outputs 226

Figure 9-8. Acquire Project Team Flow Diagram 226

Figure 9-9. Develop Project Team: Inputs, Tools & Techniques, and Outputs 230

Figure 9-10. Develop Project Team Data Flow Diagram 231

Figure 9-11. Manage Project Team: Inputs, Tools & Techniques, and Outputs 236

Figure 9-12. Manage Project Team Data Flow Diagram 237

Figure 10-1. Project Communications Management Overview 244

Figure 10-2. Identify Stakeholders: Inputs, Tools & Techniques, and Outputs 246

Figure 10-3. Identify Stakeholders Data Flow Diagram 247

Figure 10-4. Example Power/Interest Grid with Stakeholders 249

Figure 10-5. Sample Stakeholder Analysis Matrix 251

Figure 10-6. Plan Communications: Inputs, Tools & Techniques, and Outputs 252

Figure 10-7. Plan Communications Data Flow Diagram 252

Figure 10-8. Basic Communication Model 255

Figure 10-9. Distribute Information: Inputs, Tools & Techniques, and Outputs 258

Figure 10-10. Distribute Information Data Flow Diagram 259

Figure 10-11. Manage Stakeholder Expectations: Inputs, Tools & Techniques, and Outputs 262

Figure 10-12. Manage Stakeholder Expectations Data Flow Diagram 262

Figure 10-13. Report Performance: Inputs, Tools & Techniques, and Outputs 266

Figure 10-14. Report Performance Data Flow Diagram 267

Figure 10-15. Tabular Performance Report Sample 271

Figure 11-1. Project Risk Management Overview 274

Figure 11 -2. Plan Risk Management: Inputs, Tools & Techniques, and Outputs 277

Figure 11 -3. Plan Risk Management Data Flow Diagram 277

Figure 11 -4. Example of a Risk Breakdown Structure (RBS) 280

Figure 11 -5. Definition of Impact Scales for Four Project Objectives 281

Figure 11 -6. Identify Risks: Inputs, Tools & Techniques, and Outputs 282

Figure 11 -7. Identify Risks Data Flow Diagram 283

Figure 11 -8. Perform Qualitative Risk Analysis: Inputs, Tools & Techniques, and Outputs 289

Figure 11 -9. Perform Qualitative Risk Analysis Data Flow Diagram 290

Figure 11-10. Probability and Impact Matrix 292

Figure 11-11. Perform Quantitative Risk Analysis: Inputs, Tools & Techniques, and Outputs 295

Figure 11-12. Perform Quantitative Risk Analysis Data Flow Diagram 295

Figure 11-13. Range of Project Cost Estimates Collected During the Risk Interview 297

Figure 11-14. Examples of Commonly Used Probability Distributions 298

Figure 11-15. Decision Tree Diagram 299

Figure 11-16. Cost Risk Simulation Results 300

Figure 11-17. Plan Risk Responses: Inputs, Tools & Techniques, and Outputs 302

Figure 11-18. Plan Risk Responses Data Flow Diagram 302

Figure 11-19. Monitor and Control Risks: Inputs, Tools & Techniques, and Outputs 308

Figure 11 -20. Monitor and Control Risks Data Flow Diagram 309

Figure 12-1. Project Procurement Management Overview 314

Figure 12-2. Plan Procurements: Inputs, Tools and Techniques, and Outputs 317

Figure 12-3. Plan Procurements Data Flow Diagram 318

Figure 12-4. Conduct Procurements: Inputs, Tools & Techniques, and Outputs 329

Figure 12-5. Conduct Procurements Data Flow Diagram 329

Figure 12-6. Administer Procurements: Inputs, Tools & Techniques, and Outputs 335

Figure 12-7. Administer Procurements Data Flow Diagram 336

Figure 12-8. Close Procurements: Inputs, Tools & Techniques, and Outputs 342

Figure 12-9. Close Procurements Data Flow Diagram 342

Table A1. Differentiation between the Project Management Plan and the Project Documents ...350

Table A2. Elements of the Charter and Scope Statement 351

Table A3. Chapter 4 Changes 352

Table A4. Chapter 5 Changes 353

Table A5. Chapter 6 Changes 353

Table A6. Chapter 7 Changes 354

Table A7. Chapter 8 Changes 354

Table A8. Chapter 9 Changes 355

Table A9. Chapter 10 Changes 355

Table A10. Chapter 11 Changes 356

Table A10. Chapter 12 Changes 356

Table B1. Structural Changes 373

Table B2. Chapter 4 Changes 376

Table B3. Chapter 5 Changes 376

Table B4. Chapter 6 Changes 377

Table B5. Chapter 7 Changes 377

Table B6. Chapter 8 Changes 378

Table B7. Chapter 9 Changes 378

Table B8. Chapter 10 Changes 379

Table B9. Chapter 11 Changes (no process name changes were made) 379

Table B10. Chapter 12 Changes 380

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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