Assessing progress

Progress assessment will normally be made on the basis of information collected and collated at regular intervals or when specific events occur. Wherever possible, this information w ill be objective and tangible - whether or not a particular report has been delivered, for example. However, such end-of-activity deliverables might

Table 9.1 Categories of reporting

Report type

Examples

Comment

Oral formal

weekly or monthly

w hile reports may be oral formal written

regular

progress meetings

minutes should be kept

Oral formal

end-of-stage review

while largely oral, likely to receive and

ad hoc

meetings

generate written reports

Written formal

job sheets, progress

normally weekly using forms

regular

reports

Written formal

exception reports.

ad hoc-

change reports

Oral informal

canteen discussion.

often provides early warning; must be

ad hoc

social interaction

backed up by formal reporting

The PRINCE 2 standard described in Appendix A has its own terminology.

Short, Monday morning team progress meetings are a common way of motivating staff to meet short term targets.

not occur sufficiently frequently throughout the life of the project. Here progress assessment will have to rely on the judgement of the team members who are carrying out the project activities.

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