AI Managing stage boundaries

A key PRINCE 2 principle is Jo avoid too detailed planning at too early a stage. At The transition from one the beginning of the project, for instance, the overall Project Plan is produced, but Stage to another will the more detailed Stage Plan is only produced for the first Stage. Towards the end involve the processes of a Stage, the detailed plan for the next Stage can be mapped out as a clearer idea shown in Table A 4.

of the project requirements emerges (SB I). The creation of the Stage Plan for the next Stage could show up inadequacies in the overall Project Plan, w hich might need to be updated. For example, the design Stage of a project might reveal that the functionality of the system is greater than was foreseen when the first Project

Plan was produced. More time might therefore be needed at the build Stage and this needs to be reflected in the Project Plan (SB2).

Table A.4 PRINCE processes when managing stage boundaries

PRINCE ID Managing stage boundaries

SB I Planning a stage

SB2 Updating the Project Plan

SB3 Updating the project businevs case

SB4 Updating the risk log

SB5 Reporting a Stage End

SB6 Producing an Exception Report

More time needed at build Stage will almost certainly mean that the date by which the project will be finally completed will be put back. This will lead to increasing development costs and the deferment of any income from the implemented system. At this point we need a process that checks that the project is still v iable, that is, that the benefits of the delivered system will still outweigh the costs (SB3).

The situation w ith regard to risks might also have changed and this too needs to be reviewed (SB4>. For example, as the project moves from design to build, some risks will disappear - if user» were heavily involved in a design phase based around prototyping, a risk such as the non-availability of users for prototype evaluation will no longer be applicable and can be struck out. Other risks might, however, have materialized - a new version of the software building tool to be used could have been imposed by the organization and there is the possibility that developers might have technical difficulties adapting to the new product.

When all these things have been done, the new Stage will still need to wait for the successful completion of the last Stage. When this happens, the Project Manager can report the completion of the Stage (SB5) and the approval of the Project Board for the new Stage Plan can be requested.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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