Completing scope Verification

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During the planning phase of every project management process, project managers the world over create a scope management plan; this plan details how you define your software project scope and declares how the project scope should be controlled to prevent scope creep. In your scope management plan, you must also record how you will verify your scope. Indeed, in the quality planning stage, you describe how the software would be formally accepted by the appropriate stakeholders. Your firm may already have a set process on how the scope will be verified. If not, some options for methods of acceptance of the product/project (scope verification) are

1 A sign-off sheet for formal acceptance of all project deliverables. This would be signed by you along with all appropriate stakeholders. See Table 16-2 for an example of some of the items to capture on this formal deliverables acceptance spreadsheet.

1 A letter or e-mail from the client. A less formal solution, the letter should state that the client accepts the software product or system in its current state and that the client is satisfied with the results.

i A formal project closure meeting. During the meeting, you do a short presentation on the final product and the clients agree that you and your team have successfully created what they asked you to create.

Table 16-2

Scope Verification Sign-Off Sheet Example


Client Sign-Off

Responsible Team Member

Sign-Off Date

System Documentation Client Stakeholder

Project Manager


Training Manual

Systems Training Manager

Training Coordinator


Support Material

Help Desk Manager

Cut Over Manager


Testing Results

Testing Manager

Project Manager


No matter which method of scope verification you choose, you should always get something formal in writing from the clients stating that they are satisfied with the final deliverables of the software project. Even if the client is your best friend (or perhaps especially if the client is your best friend), the necessary formality of having something in writing is vital to the process, and will benefit you if the client later requests a change to the software. You can also use the documentation as part of your portfolio later, or frame it and create an appealing geometric tile pattern on the wall of your cube.

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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