The components of PRINCE

The method does not claim to cover all aspects of project management. It has the following components:

• organization;

• configuration management;

The following list provides a convenient structure that we will use to explain PRINCE 2:

• organization;

• documentation;

This appendix will not explore the supplementary techniques where the PRINCE 2 manual lays down some basic requirements. We do not describe these areas in detail since there is sufficient material elsewhere in this book. They include:

• risk management;

• quality management;

• configuration management;

• change control

Below, we will outline the general approach to planning that PRINCE 2 advocates. It will be noted that PRINCE 2, compared, for example, to SSADM, is rather light in its description of techniques. It is stronger in its rules for the project management structures that should be adopted. In our view, its main focus is on the project as an information system. Project management information is identified and the procedures by which the various elements of this information are created, processed and used are described at some length. This project information is mainly associated with the delivery of products, in a controlled environment, resulting in benefits to the business.

A.3 PRINCE planning technique

The Step Wise approach was outlined in Chapter 2, while risk was discussed in Chapter 7.

Figure A. 1 shows the stages in the planning process that are suggested by PRINCE 2. The first of these - Design a plan - is essentially deciding what kind of information is to go into the plan, particularly at what level of detail the plan is to be drawn. The remaining steps are very similar to the 'Step-Wise' approach to planning that was outlined in Chapter 2, except that in the 'Step Wise' approach the risk analysis was carried out immediately after the estimation of effort for each activity. This was because in our view risk identification follows on naturally from

A.4 PRINCE 2 project organization estimation: you work out how long you think it will take to do an activity and then you consider what factors could work to make that estimate incorrect. Also, the identification of risks can lead to new activities' being introduced to avoid the risks occurring and this is conveniently done before the schedule is put together by allocating resources. However, the Step Wise approach is not necessarily at odds with PRINCE 2 as PRINCE 2 does emphasize the iterative nature of risk analysis.

Figure A.l PRINCE 2 approach to planning.

Like Step Wise, PRINCE 2 is very product-based. In the second planning phase, PL2 in Figure A.l, all the business products, plus the management and quality documents needed to control their delivery, are identified.

This sequence of steps can be used in several places in the PRINCE 2 procedural framework to produce a variety of different types of plan.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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