Project Management Methodologies A Definition

Achieving project management excellence, or even maturity, may not be possible without a repetitive process that can be used on each and every project. This repetitive process is referred to as the project management methodology. Continuous use of the methodology will drastically improve a company's chances for success.

If at all possible, companies should maintain and support a single methodology for project management. Good methodologies integrate other processes into

Figure 2-18. Definition of a project life cycle.

Project Management

Ch;inge Management

Concurrent Enginceri

Project Management

Ch;inge Management

Concurrent Enginceri

Tüt;il Quality Management

Risk Manageinem

Figure 2-19. Integrated processes for the twenty -first century.

Tüt;il Quality Management

Risk Manageinem

Figure 2-19. Integrated processes for the twenty -first century.

the project management methodology, as shown in Figure 2-19. Companies such as Nortel, Ericsson, and Johnson Controls Automotive have all five of these processes integrated into their project management methodology.

During the 1990s, the following processes were integrated into a single methodology:

• Project Management: The basic principles of planning, scheduling, and controlling work

• Total Quality Management: The process of ensuring that the end result will meet the quality expectations of the customer

• Concurrent Engineering: The process of performing work in parallel rather than series in order to compress the schedule without incurring serious risks

• Scope Change Control: The process of controlling the configuration of the end result such that value added is provided to the customer

• Risk Management: The process of identifying, quantifying, and responding to the risks of project without any material impact on the project's objectives

In the next century, companies can be expected to integrate more of their business processes in the project management methodology. This is shown in Figure 2-20. Managing off of a single methodology lowers cost, reduces resource requirements for support, minimizes paperwork, and eliminates duplicated efforts. When a company feels the need to have multiple methodologies, time is wasted up front arguing on which methodology to use.

Figure 2-20. Integrated processes (past, present, and future).

The characteristics of a good methodology based upon integrated processes include:

• A recommended level of detail

• Use of templates

• Standardized planning, scheduling, and cost control techniques

• Standardized reporting format for both in-house and customers' use

• Flexibility for application to all projects

• Flexibility for rapid improvements, as needed

• Easy for the customer to understand and follow

• Readily accepted and used throughout the entire company

• Use of standardized life-cycle phases (which can overlap) and end of phase reviews (Section 2.9)

• Based upon guidelines rather than policies and procedures (Section 2.8)

• Based upon a good work ethic

Methodologies do not manage projects; people do. It is the corporate culture that executes the methodology. Senior management must create a corporate culture that supports project management and demonstrates faith in the methodology. If this is done successfully, then the following benefits can be expected:

• Faster ''time to market" through better control of the project's scope

• Lower overall project risk

• Better decision-making process

• Greater customer satisfaction, which leads to increased business

• More time available for value-added efforts, rather than internal politics and internal competition

One company found that their customers liked their methodology so much and that the projects were so successful, that the relationship between the contractor and the customer improved to the point where the customers began treating the contractor as a partner rather than as a supplier.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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