Mondays Activities

Activity Description Priority

1. The detailed schedules for Phase II must be updated prior to _

Thursday's meeting with the customer. (Time = 1 hr)

2. The manufacturing manager calls you and states that he cannot find a certain piece of equipment for tomorrow's production run test. (Time = 1/2 hr)

3. The local university has a monthly distinguished lecturer series scheduled for 3-5 p.m. today. You have been directed by the vice president to attend and hear the lecture. The company will give you a car. Driving time to the university is one hour. (Time = 3 hrs)

4. A manufacturer's representative wants to call on you today _

to show you why his product is superior to the one that you are now using. (Time = 1/2 hr)

5. You must write a two -page weekly status report for the vice president. Report is due on his desk by 1:00 p.m.Wednesday. (Time = 1 hr)

6. A vice president calls you and suggests that you contact one of the other project managers about obtaining a uniform structure for the weekly progress reports.(Time = 1/2 hr)

7. A functional manager calls to inform you that, due to a _

schedule slippage on another project, your beginning milestones on Phase II may slip to the right because his people will not be available. He wants to know if you can look at the detailed schedules and modify them. (Time = 2 hr)

8. The director of personnel wants to know if you have _

reviewed the three resumes that he sent you last week. He would like your written comments by quitting time today. (Time = 1 hr)

One of your assistant project managers asks you to review a detailed Phase III schedule that appears to have errors. (Time

10. The procurement department calls with a request that you tell them approximately how much money you plan to spend on raw materials for Phase III. (Time = 1/2 hr)

WORK PLAN

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Points

1

2

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6

7

8

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10

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Point*

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today's

11. A functional manager calls you wanting to know if his _

people should be scheduled for overtime next week. (Time =

12. You have a safety board meeting today from 1-3 p.m. and _

13. Because of an impending company cash flow problem, your _

boss has asked you for the detailed monthly labor expenses for the next three months. (Time = 2 hrs)

14. The vice president has just called to inform you that two congressmen will be visiting the plant today and you are requested to conduct the tour of the facility from 3-5 p.m. (Time = 2 hrs)

15. You have developed a new policy for controlling overtime costs on Phase II. You must inform your people either by memo, phone, or team meeting. (Time = 1/2 hr)

16. You must sign and review twenty-five purchase order requisitions for Phase III raw materials. It is company policy that the project manager sign all forms. Almost all of the items require a three-month lead time. (Time = 1 hr)

17. The engineering division manager has asked you to assist one of his people this afternoon in the solution of a technical problem. You are not required to do this. It would be as a personal favor for the engineering manager, a man to whom you reported for the six years that you were an engineering functional manager. (Time = 2 hrs)

18. The data processing department manager informs you that _

the company is trying to eliminate unnecessary reports. He would like you to tell him which reports you can do without. (Time = 1/2 hr)

19. The assistant project manager for cost informs you that he _

does not know how to fill out the revised corporate project review form. (Time = 1/2 hr)

20. One of the functional managers wants an immediate _

explanation of why the scope of effort for Phase II was changed this late into the project and why he wasn't informed. (Time = 1 hr)

WÖRK PLAN

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12

13

14

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17

JH

19

2(1

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21. A vice president calls you stating that he has just read the _

rough draft of your Phase I report and wants to discuss some of the conclusions with you before the report is submitted to the customer on Thursday. (Time = 2 hrs)

22. The reproduction department informs you that they are expecting the final version of the in-house quarterly report for your project by noon today. The report is on your desk waiting for final review. (Time = 1 hr)

23. The manufacturing department manager calls to say that they may have to do more work than initially defined in Phase II. A meeting is requested. (Time = 1 hr)

24. Quality control sends you a memo stating that, unless _

changes are made, they will not be able to work with the engineering specifications developed for Phase III. A

meeting will be required with all assistant project managers in attendance. (Time = 1 hr)

25. A functional manager calls to tell you that the raw data from _

yesterday's tests are terrific and invites you to come up to the laboratory and see the results yourself. (Time = 1 hr)

26. Your assistant project manager is having trouble resolving a technical problem. The functional manager wants to deal with you directly. This problem must be resolved by Friday or else a major Phase II milestone might slip. (Time = 1 hr)

27. You have a technical interchange meeting with the customer scheduled for 1-3 p.m. on Thursday, and must review the handout before it goes to publication. The reproduction department has requested at least twelve hours' notice. (Time = 1 hr)

28. You have a weekly team meeting from 10-12 a.m. (Time = 2 hrs)

29. You must dictate minutes to your secretary concerning your weekly team meeting which is held on Wednesday 10-12 a.m. (Time = 1/2 hr)

A new project problem has occurred in the manufacturing area and your manufacturing functional team members are reluctant to make a decision. (Time = 1 hr)

WORK PLAN

Wednesday

WORK PLAN

Priority

Method

Activity

Morilj1

ArcumplishniL'nl

Points

11

22

2*

24

2S

20

27

2K

30

Taa1

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9:00-9:30

9:30-10:00

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11:00-11:30

11:30-12:0}

12:00 12:30

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1:00-1:30

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2:00 2:30

2:30- 3:00

3:00-3:30

3:30-4*10

4:00-4:30

4:30- 5:00

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Points

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Mcihnd Poirls

Accnmplishnnriii Points

Today "s PbîMï

31. The electrical engineering department informs you that they _

have completed some Phase II activities ahead of schedule and want to know if you wish to push any other activities to the left. (Time = 1 hr)

32. The assistant project manager for cost informs you that the _

corporate overhead rate is increasing faster than anticipated.

If this continues, severe cost overruns will occur in Phases II and III. A schedule and cost review is necessary. (Time = 2 hrs)

33. Your insurance man is calling to see if you wish to increase your life insurance. (Time = 1/2 hr)

34. You cannot find one of last week's manufacturing line _

manager's technical reports as to departmental project status.

You'll need it for the customer technical interchange meeting. (Time = 1/2 hr)

35. One of your car pool members wants to talk to you _

concerning next Saturday's golf tournament. (Time = 1/2 hr)

36. A functional manager calls to inform you that, due to a change in his division's workload priorities, people with the necessary technical expertise may not be available for next week's Phase II tasks. (Time = 2 hrs)

37. An employee calls you stating that he is receiving conflicting instructions from one of your assistant project managers and his line manager. (Time = 1 hr)

38. The customer has requested bimonthly instead of monthly team meetings for Phase II. You must decide whether to add an additional project office team member to support the added workload. (Time = 1/2 hr)

39. Your secretary reminds you that you must make a presentation to the Rotary Club tonight on how your project will affect the local economy. You must prepare your speech. (Time = 2 hrs)

40. The bank has just called you concerning your personal loan. The information is urgent to get loan approval in time. (Time = 1/2 hr)

WORK PLAN

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41. An assistant project manager has asked for your solution to a _

recurring problem. (Time = 1/2 hr)

42. A functional employee is up for a merit review. You must _

fill out a brief checklist form and discuss it with the employee. The form must be on the functional manager's desk by next Tuesday. (Time = 1/2 hr)

43. The personnel department wants you to review the summer _

vacation schedule for your project office personnel. (Time =

44. The vice president calls you into his office stating that he has _

seen the excellent test results from this week's work, and feels that a follow-on contract should be considered. He wants to know if you can develop reasonable justification for requesting a follow-on contract at this early date. (Time = 1 hr)

45. The travel department says that you'll have to make your own travel arrangements for next month's trip to one of the customers, since you are taking a planned vacation trip in conjunction with the customer visit. (Time = 1/2 hr)

46. The personnel manager has asked if you would be willing to conduct a screening interview for an applicant who wants to be an assistant project manager. The applicant will be available this afternoon 1-2 p.m. (Time = 1 hr)

47. Your assistant project manager wants to know why you haven't approved his request to take MBA courses this quarter. (Time = 1/2 hr)

48. Your assistant project manager wants to know if he has the authority to visit vendors without informing procurement. (Time = 1/2 hr)

49. You have just received your copy of Engineering Review _

Quarterly and would like to look it over. (Time = 1/2 hr)

50. You have been asked to make a statement before the _

grievance committee (this Friday, 10-12 a.m.) because one of the functional employees has complained about working overtime on Sunday mornings. You'll have to be in attendance for the entire meeting. (Time = 2 hrs)

WORK PLAN

WORK PLAN

IVi«rit>

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Activity

Priority

Points

Mi-1lh.il ..1 AicinipILihmcnt

Points

41

42

4.1

44

4?

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47

■is

Total

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9:30-10:00

10:00-10:30

10:30 11:00

11:4XI-I ■

11:30 12:00

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1:00- i 30

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Today's I-Vmlk

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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