Established Practices

Although project managers have the right to establish their own policies and procedures, many companies have taken the route of designing project control forms that can be used uniformly on all projects to assist in the communications process. Project control forms serve two vital purposes by establishing a common framework from which (1) the project manager will communicate with executives, functional employees, and clients; and (2) executives and the project manager can make meaningful decisions concerning the allocation of resources.

Success or failure of a project depends on the ability of key personnel to have sufficient data for decision making. Project management is often considered to be both an art and a science. It is an art because of the strong need for interpersonal skills, and the project planning and control forms attempt to convert part of the "art" into a science.

Many companies tend not to realize until too late the necessity of good planning and control forms. Today, some of the larger companies with mature project management structures maintain a separate functional unit for forms controls. This is quite common in the aerospace and defense industries, and is also becoming common practice in other industries. Yet some executives believe that forms are needed only when the company grows to a point where a continuous stream of unique projects necessitates some sort of uniform control mechanism.

In some small or non-project-driven organizations, each project can have its own forms. But for most other organizations, unformity is a must. Quite often, the actual design and selection of the forms is made by individuals other than the users.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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