Identifying Who Does What The Responsibility Assignment Matrix

The Responsibility Assignment Matrix (RAM) is a tool that identifies how project participants interact with the activities of the project. The most common type of interaction is responsibility for completing an activity. But consider other situations, such as these: a technical expert who must be consulted on several activities, management approvals that are required before initiating an activity, or a client representative who must be notified when certain activities have been completed. The RAM provides an opportunity for documenting these types of people-project interactions. Figure 7-5 illustrates an example of a Responsibility Assignment Matrix.

Along the left of the RAM are the project activities—again, a direct output of the WBS. (These should be elements of work, not functional responsibility.) Across the top are the major project participants. (These should be specific individuals. You may indicate just the departments, before individuals are assigned.) In each cell is a letter that denotes the type of people-project

WBS Element

Project Team Members

Other Stakeholders

I.B. You

M. Jones

R. Smith

H.Baker

F. Drake

Sponsor

Clnt Mgt

Func Mgt

1.0.1.1 Activity A

N

R

1.0.1.2 Activity B

R

C

1.0.1.3 Activity C

R

S

A

G

1.0.2 Activity D

R

S

A

1.0.3.1 Activity E

R

N

1.0.3.2 Activity F

R

1.0.3.3 Activity G

R

S

A

A

1.0.4 Activity H

R

C

N

Key: R = Responsible, S = Support Required, C = Must Be Consulted, N = Must Be Notified, A = Approval Required, G = Gate Reviewer

Figure 7-5. Responsibility assignment matrix

Key: R = Responsible, S = Support Required, C = Must Be Consulted, N = Must Be Notified, A = Approval Required, G = Gate Reviewer

Figure 7-5. Responsibility assignment matrix interaction. There are no standards for the codes; use whatever works for your particular situation and include a key. Here are some possible interactions:

• Responsible • Document reviewer

• Accountable • Input requested

• Must be notified • Approval required

The RAM can be a valuable communication device, as it displays the project participants and their implied relationship to one another as well as to the project.

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