Schedules on a network

Managing schedules in a network environment involves ground rules for access and change, and for preserving the project manager's control of the baseline schedule. The following are the steps involved:

1. All baselined and planned schedules are housed on a server that can be accessed by the customer and the team. Separate folders will be located within this directory for each schedule. There are no dates in the file name. The central resource pool file will continue to be named "Central Resources," and will be housed in the same directory. Archive versions of schedules will be housed in a separate folder.

2. The project management department controls access to schedule files. Customers have "write" access to the schedules. Department managers, systems engineers, and other engineering and manufacturing staff have "read" access to program schedules.

3. The project management department is responsible for maintaining and updating program schedules on the network. The project manager will then save the schedule as a baseline schedule. Once baselined, the schedule will be placed in an administrative directory. The baseline schedule will be the only version of that schedule housed on the network and will serve as the source of "planned versus actual" tracking information.

4. In preparation for the weekly project review and weekly report, the project manager will update the schedule in consultation with department managers and the program team. To update the schedule, the manager will update percent complete for all tasks, and update all start and finish dates as appropriate. All updates will be made to the network schedule version.

5. Department managers will be responsible for maintaining their own department schedules and resource pool files, and assisting project managers in updating program schedules. Project managers and department managers will share schedules through email or hardcopy until updates are agreed upon.

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Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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