Resource management system

There needs to be a way to manage resources in an integrated project management organization simply because there is value in targeting all resources and equipment on the right project work. A resource pool can be established using MS Project that records all assignments to keep a running view of how people and equipment are being utilized.

■ Workforce planning. A workforce planning system integrates the hiring and training of personnel with the needs of the program portfolio of projects. In others words, people, equipment, and systems are brought into the company to fill needs that are made explicit in the project resource allocation pool that reflects both current and planned work. Measures such as person month needs by project are used to predict resource needs.

■ Staffing planning. A staffing system allocates staff to the priority project needs to fully integrate the core competence of the workforce with the priority needs of key projects. Staff is focused on assignments that are visible and reviewed regularly.

■ Financial and accounting control. Financial and accounting control is ensured in a project management system that captures all project costs, both direct and indirect, and ensures internal controls on project costs and equipment inventories.

■ Earned value. Reports on work progress and costs are used to calculate earned value so that the company knows how each project is doing in terms of schedule and cost.

■ Industry standards. Industrial cost and work standards are used to control the estimated duration of scheduled tasks, e.g., using a trade association to schedule an industrywide activity on which there are work and industrial standards.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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