Change control system

In practice in product development, there is always a choice of when a product and its components are documented in a configuration management system, thus beginning the change control process. The plan should state when that point is in this product life cycle. The change control system is a collection of formal documented procedures that define how project deliverables and documentation are controlled, changed, and approved. The change control system is a subsystem of the configuration management system. For example, for information technology systems, a change control system can include the specifications (scripts, source code, data definition language, etc.) for each software component.

In practice, the project management plan is a guide for the internal and accounting control of the work. Therefore the plan must include control points, e.g., stage-gateway reviews, that ensure that management authorizes movement from one phase or stage to another. Reporting and monitoring strategies, including the use of earned value to integrate cost, schedule, and quality performance, should be made explicit.

The plan should also address accountability, particularly in view of the recent legislative and regulatory requirements of the Sarbanes-Oxley Act. This requirement is the compliance with internal control and accounting standards and is no longer optional for project managers. In fact, the price of disconnected and inconsistently applied efforts throughout a project and its interfaces, and lack of financial tracking systems that provide for audits, could be businesswide. Compliance with Sarbanes-Oxley therefore is not a choice but a requirement, and the plan should state standards for estimating costs, tracking the costs and relating costs to work performed, and the integrity of the closeout procedure and invoices to customers for work performed.

Key requirements are project charter, project scope statement, detailed plan, configuration management, and change control.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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