How to Implement the Methodology

First, and most important, the business strategy is reviewed and agreement is reached that there is a need for managing the diverse number of projects in the organization. The methodology should be introduced gradually it does not help to have a massive deployment to company departments, and possibly operating companies, without first gaining some prior success on a small scale. Implementing the methodology on a step-by-step basis demonstrates early successes and allows you the opportunity to adjust things you may not have had time to do in a single deployment.

As the project lead for the implementation of the methodology, you could decide to conduct a pilot project to prove that the methodology works. You could be faced with a scenario in which a process does not work well, or you might need to tweak a phase of the new methodology. If the project fails because the methodology is too complex or is drawn out because of administrative work, it is time to meet with the project sponsor, who is the champion for the new methodology. Minor issues can be refined based on the pilot project experience. The second project will go more smoothly if you implement what you learned from the pilot project. There has to be some feedback loop built into "tweaking" the methodology.

Additionally, before the pilot project is launched, a select group of identified stakeholders in the company needs to be involved in the introduction process. You cannot simply notify a few key managers. After the stakeholders have been briefed and have bought into the methodology, the team needs to work in a cooperative and collaborative fashion in deploying the methodology. Crucial questions to ask yourself before any deployment include:

What is the purpose of the pilot? What will you achieve/ prove?

What are the project objectives?

In what industry (e.g., pharmaceutical, banking) is the project?

What milestones and deliverables will be needed?

By when should the project be completed (e.g., in two months or two years)?

How many resources are available to complete the project?

Must the project be validated by government agencies (e.g., FDA, EPA)?

What technologies (e.g., high risk, bleeding edge solutions) will you be using? The introduction of any project methodology to an organization impacts:

The people.

Their roles and responsibilities. The processes.

The technology being used.

This level of impact must be assessed and managed accordingly. A useful checklist of the issues and concerns should be prepared; it should cover the organization, its culture, the people, and, possibly, attitudes that need to change.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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