Availability Report

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This initiative uncovered a rather contradictory situation. The project managers were very slow to report availabilities to HR, hence the reason for the delay in

HR cannot fill project vacancies in a timely manner

HR has

There is a

Project

weak

project

priorities

processes

staff

change

shortage

HR does

Poor

/ \

Prioritization

Portfolio

not know

reporting

/ \

process is

management

who is

between

/ Why?\

not defined

not defined

available

HR and the

PMO

/ \

Figure 7.11 Root cause analysis of project staffing vacancies.

reporting availabilities to the project managers. In other words, the project managers were the cause of their own problem, which they incorrectly laid at the feet of the HR department. Apparently, it was not a priority of the project managers to report those availabilities. In order to raise the visibility of the availability report, it was assigned to the PMO. They came up with a data entry and reporting system that made the data available in a timely manner. The PMO now had direct contact with both the contributing project manager and the receiving project manager and that was the impetus needed to get the new system up and running without overburdening the project managers.

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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