Preface

I have been head of the Project Management Office of a financial institution for some time. I am responsible for the organisation and professionalization of projects and programmes. I also take care of the guidance, coaching and training of project managers.

The management of the institution for which I work has chosen PRINCE2® as the standard for project management. We have set up and implemented a comprehensive training course for project managers. In addition to behaviour training, PRINCE2 foundation and practitioner training have also been included.

A great deal of literature is available on PRINCE2. Judging by the number of publications, a new book about PRINCE2 seems redundant. However, this is not the case. The existing books mainly describe the theory behind PRINCE2. The stages, relevant processes and underlying sub-processes are discussed, usually accompanied by the relevant techniques. What I missed in my organisation with the introduction of PRINCE2, was a pragmatic approach to translate formal reports into practice: how could we make PRINCE2 practical? There were indeed reporting criteria, but these criteria were useful enough. Executives either did not read the documents or could not recognize the main ideas. I therefore needed a pragmatic translation trick. Because such a trick did not exist, I created it myself. The approach that I describe in this book has subsequently been successfully applied by my organisation.

The points of departure of our approach generate the familiar management products, such as the Project Brief, the Project Initiation Document, and the Project Board Report. I have stripped these products of technical jargon under the catchwords 'KISS' (Keep It Short and Simple) and 'business in the driver seat'. Project managers and executives can use them together.

This book is meant for everyone who has anything to do with project management. It is for:

- the line manager who wants to bring about change and base a temporary organisation on it;

- the head of the Project Management Office who is looking for handles to create a professionalizing device; and

- the project manager who has adopted the PRINCE2 theory and now wants to apply this theory in practice.

But the book is also meant for experienced project managers who wish to improve their relationship with their executive, and project managers who want to manage instead of getting bogged down in the filling in of endless documents and templates. This book is to be used particularly as a reference book.

In 2009 the PRINCE2 version 2009 is introduced. In respect of the first Dutch release of this book, I have adapted the terminology and classification of the PRINCE2 products, based on the information that was available at the beginning of 2009. The most important changes between PRINCE2 version 2005 and PRINCE2 version 2009 are indicated in the table over the page.

2005

2009

Principles

-

7 Principles

Themes

8 Components

7 Main Themes (Configuration Management has lapsed)

Processes

8 Processes

7 Processes (Drawing up a plan has lapsed)

Sub-processes

45 Sub-processes

-

Techniques

3 Techniques

References to other OGC methods and techniques

Project Management Documents

36 Documents

27 Documents

Project Environment

-

Description recorded

Table 0.1 Summary of differences between PRINCE2 versions 2005 and 2009

Table 0.1 Summary of differences between PRINCE2 versions 2005 and 2009

This English translation takes account of these differences. The chapters relating to the documentation framework and the PRINCE2 documents and building blocks have not been radically changed. PRINCE2 principles and project environment are added to chapter 1 as additional aspects. The PRINCE2 components in Chapter 4 are replaced by the PRINCE2 themes (with the reference Th1 to Th7 inclusive). Additionally I have included the PRINCE2 techniques, 'Product-based Planning' and 'Quality Control' despite the fact that these techniques are not described in PRINCE2 version 2009.

I owe many thanks to colleagues who provided comments on the draft versions. I would like to mention Ben van Berkel, project manager at Van Aetsveld, Erik-Jan Dokter, project controller at Inland Revenue, Eric Plooij, senior project manager at Atos Consulting, Richard Wijkstra, senior project manager at Getronics PinkRoccade and finally, Chris Boogert, project manager at Van Aetsveld. Chris tested the approach in practice.

To support implementation, the templates and spreadsheets are available via the product page for this book on the vanharen.net web shop.

Without a doubt this book is still not taking account of all aspects of a PRINCE2 implementation. The readers should not lose sight of their environment when implementing the PRINCE2 documents. They can simply adapt the templates on offer. I am naturally prepared to help achieve this translation through the use of workshops. I sincerely welcome any reactions and feedback and look forward to hearing from you.

Houten - NL, 2009 Henny Portman

[email protected]

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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