Contents

Preface V

1 Different ways of looking at PRINCE2 1

1.1 The PRINCE2 Process Model 3

1.2 PRINCE2 themes 4

1.3 The PRINCE2 principles 5

1.4 The PRINCE2 documents 6

1.5 The project environment 8

1.6 The role of the project manager 9

2 Documentation and reporting standard, the framework 11

2.1 PRINCE2 made practical 11

2.2 Storyboarding: reporting with presentations 12

2.3 Building block concept 13

2.4 Use 16

3 The PRINCE2 documents 19

3.2 Business Case (D2) 21

3.3 Project Brief (D3) 23

3.4 Project Initiation Document (PID) 25

3.5 Work Package (D5) 27

3.6 The Status Report (D6) 28

3.7 End Project Report (D7) 30

3.8 Exceptions Report (D8) 31

3.9 Lessons Report (D9) 32

3.10 Issue Register (D10) 33

3.11 Risk Register (D11) 34

3.12 Lessons Learned Register (D12) 35

3.13 Summary 36

4 Relationship with the PRINCE2 themes 37

4.1 Business Case (Th1) 37

4.2 Organisation (Th2) 38

4.4 Progress Assessment (Th4) 41

4.5 Risk Management (Th5) 44

4.6 Quality in projects (Th6) 45

4.7 Change Management (Th7) 47

4.8 Summary 47

5 Relationship with the techniques 49

5.1 Product-Based Planning (T1) 49

5.2 Quality Check (T2) 50

5.3 Configuration Management (T3) 51

5.4 Lessons Learned and Customer Satisfaction (T4) 53

5.5 Summary 54

6 Developments and trends 55

6.1 Project and portfolio management systems 55

6.2 Integration of PPM tools and the document approach 56

6.3 'SMART' templates and building blocks 57

6.4 Summary 58

7 From theory to practice 59

7.2 A real-life example 61

8 The documentation building blocks 65

8.1 Document Management (B1) 67

8.2 Mandate - <number> <project name> (B2) 69

8.3 Project background - <project name> (B3) 70

8.5 Business Case risk analysis - <project name> (B5) 72

8.6 Cost benefit cash flow - <project name> (B6) 73

8.7 Project approach - <project name> (B7) 75

8.9 Product Breakdown 78

8.10 Product breakdown - <project name> Work package - <work package name> (B10) . .80

8.11 Product description - <project name> <name> (B11) 81

8.13 Planning <date> - <project name> (B13) 83

8.15 Organisation (B15) 86

8.16 Budget details <date> - <project name> (B16) 88

8.17 Acceptance criteria - <project name> (B17) 90

8.18 Architectural and security aspects <project name> (B18) 91

8.19 Business process aspects - <project name> (B19) 93

8.20 Communication plan - <project name> (B20) 94

8.22 Highlights Report <date> - <project name> (B22) 96

8.23 Decisions to be taken <date> - <project name> (B23) 98

8.24 Recapitulation - <Project name> (B24) 99

8.25 Follow-on Action Recommendations - <project name> (B25) 100

8.26 Lessons Report - <project name> (B26) 101

8.27 Project Board Actions/Decisions (B27) 102

8.28 Customer Satisfaction (B28) 103

8.29 Project Team Satisfaction (B29) 104

8.30 Issue Register (B30) 105

8.31 Risk Register (B31) 106

8.32 Lessons Learned Register (B32) 107

8.33 Action list (B33) 108

Appendix A: Dutch - English translation list 109

Bibliography 117

About the author 119

Index 121

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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