Other Conventional Presentation Techniques

Bar charts serve as a useful tool for presenting data at technical meetings. Unfortunately, programs must be won competitively or organized in-house before technical meeting presentations can be made. Competitive proposals or in-house project requests should contain descriptive figures and charts, not necessarily representing activities, but showing either planning, organizing, tracking, or technical procedures designed for the current program or used previously on other programs. Proposals generally contain figures that require either some interpolation or extrapolation. Figure 13-13 shows the breakdown of total program costs. Although this figure would also normally require interpretation, a monthly cost table accompanies it. If the table is not too extensive, then it can be included with the figure. This is shown in Figure 13-14. During proposal activities, the actual and cumulative delivery columns, as well as the dotted line in Figure 13-14, would be omitted, but would be included after updating for use in technical interchange meetings. It is normally a good practice to use previous figures and tables whenever possible because management becomes accustomed to the manner in which data are presented.

Another commonly used technique is schematic models. Organizational charts are schematic models that depict the interrelationships between individuals, organizations, or functions within an organization. One organizational chart normally cannot suffice for describing total program interrelationships. Figure 4-8 identified the Midas Program in relation to other programs within Dalton Corporation. The Midas Program is indicated by the bold lines. The program manager for the Midas Program was placed at the top of the column, even though his program may have the lowest priority. Each major unit of manage-

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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