Introduction

In Chapter 11, we defined the steps involved in establishing a formal program plan with detailed schedules to manage the total program. Any plan, schedule, drawing, or specification that will be read by more than one person must be expressed in a language that is understood by all recipients.

The ideal situation is to construct charts and schedules in suitable notation that can be used for both in-house control and out-of-house customer status reporting. Unfortunately, this is easier said than done. Customers and contractors are interested mainly in the three vital control parameters:

• Performance

All schedules and charts should consider these three parameters and their relationship to corporate resources.

Information to ensure proper project evaluation is usually obtained through four methods:

• Firsthand observation

• Oral and written reports

• Review and technical interchange meetings

• Graphical displays

Firsthand observations are an excellent tool for obtaining unfiltered information, but they may not be possible on large projects. Although oral and written reports are a way of life, they often contain either too much or not enough detail, and significant information may be disguised. Review and technical interchange meetings provide face-to-face communications and can result in immediate agreement on problem definitions or solutions, such as changing a schedule. The difficulty is in the selection of attendees from the customer's and the contractor's organizations. Good graphical displays make the information easy to identify and are the prime means for tracking cost, schedule, and performance. Proper graphical displays can result in:

• Cutting project costs and reducing the time scale

• Coordinating and expediting planning

• Eliminating idle time

• Obtaining better scheduling and control of subcontractor activities

• Developing better troubleshooting procedures

• Cutting time for routine decisions, but allowing more time for decision-making

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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