Effective Time Management

There are several techniques that project managers can practice in order to make better use of their time2:

• Follow the schedule.

• Decide who should attend.

• Avoid useless memos.

• Refuse to do the unimportant.

• Know your energy cycle.

2. Source unknown.

• Control telephone and email time.

• Send out the meeting agenda.

• Overcome procrastination.

• Manage by exception.

As we learned in Chapter 5, the project manager, to be effective, must establish time management rules and then ask himself four questions:

• Rules for time management

• Plan solid blocks for important things.

• Classify your activities.

• Establish priorities.

• Establish opportunity cost on activities.

• Train your system (boss, subordinate, peers).

• Practice delegation.

• Practice calculated neglect.

• Practice management by exception.

• Focus on opportunities—not on problems.

• What am I doing that I don't have to do at all?

• What am I doing that can be done better by someone else?

• What am I doing that could be done as well by someone else?

• Am I establishing the right priorities for my activities?

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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