where BAC is the budget at completion.

The program manager uses this information to review the program status with upper-level management. This review is normally on a monthly basis on large projects. In addition, the results of these analyses are used to explain variances in the contractually required reports to the customer.

After the analyses of the variances have been made, reports must be developed for both the customer and in-house (upper-level) management. Customer reporting procedures and specifications can be more detailed than in-house reporting and are often governed by the contract. Contractual requirements specify the reports required, the frequency of submission and distribution, and the customer regulation that specifies the preparation instructions for the report.

The types of reports required by the customer and management depend on the size of the program and the magnitude of the variance. Most reports contain the tracking of the vital technical parameters. These might include:

• The major milestones necessary for project success

• Comparison to specifications

• Types or conditions of testing

• Correlation of technical performance to the activity network and the work breakdown structure

One final note about reports: To save time and money, reports might be only one or two pages or fill-in-the-blank forms.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

Get My Free Ebook

Post a comment