Understanding How This Applies to Your Next Project

In my organization, the Plan Procurements process comes right after finalizing project scope because it takes a great deal of time and effort to procure goods and services. That means we have to start procuring resources as early in the project as possible in order to meet the project deadlines.

In all the organizations I've worked in, someone has always been responsible for procure-ment—whether it was a single person or an entire department. Typically, the procurement department defines many elements of the procurement management plan. Sure, the project team determines how many vendors need to be involved and how they'll be managed along with the schedule dates, but many other elements are predetermined, such as the type of contract to use, the authority of the project team regarding the contract, how multiple vendors will be managed, and the identification of prequalified sellers.

The procurement department also determines what type of procurement document you should use depending on the types of resources you're acquiring and the amount of money you're spending. Typically, they'll have a template for you to use with all the lega-lese sections pre-populated, and you'll work on the sections that describe the work or resources you need for the project, milestones or schedule dates, and evaluation criteria.

Don't make the mistake of thinking your procurement department will take care of all the paperwork for you. At a minimum, you will likely be responsible for writing the statement of work, writing the RFP, writing the contract requirements (as they pertain to the work of the project), creating the vendor selection criteria, and determining the schedule dates for contract work.

Develop Human Resource Plan is a process you might not need to complete, depending on the size and complexity of the project. I typically work with the same team members over and over again, so I know their skills, capabilities, and availability. However, if you're hiring contract resources for the project or you typically work with new team members on each project, I recommend creating a staffing management plan.

The quality management plan is another important element of your project plan. You should take into consideration the final result or product of the project and the complexity of the project to determine if you need a multipage document with detailed specifications or if the plan can be more informal and broad in nature. Again, depending on the project complexity, the measurements or criteria you'll use to determine the quality objective could be a few simple sentences or bullet items or a more formal, detailed document. The quality baseline should be documented during this process as well.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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