Understanding How This Applies to Your Next Project

I've learned from experience the value of having a change control process in place for all projects. I've never managed a project that didn't encounter change. And there are hundreds of reasons that bring about change. One of the ways to help reduce the amount of change you might experience is to make certain you've documented the requirements of the project accurately and have obtained sign-off from the stakeholders. Be aware—just because the stakeholders have agreed to the requirements doesn't mean they won't want change. As you elaborate the deliverables and requirements, the product or end result becomes clearer, and that means some elements not previously known or at least not known in their entirety early in the planning process will require change.

If you don't already have a change control process in place, I recommend setting one up before you begin your next project. Document the procedures for requesting, tracking, and approving or denying changes. Make them one of the agenda items for discussion at your project kickoff meeting. It's easier to enforce change procedures (and deny changes that are out of scope) if the process is discussed with the stakeholders early in the project. You will likely want to include important stakeholders on the change control board, and that gives you another great opportunity to discuss and reinforce the process.

Administering contracts and procurements, as I mentioned earlier, may be managed by someone in your procurement department. In my experience, there is always someone from this department involved from the request process through contract administration. However, it will likely be up to you to monitor vendor performance, make sure deliverable dates are met, and verify timecards against the submitted invoice.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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