Clarify the reasons for the project and the desired outcomes

Figure B-1 illustrates the two important activities you need to do:

• Identify the audiences who will have a say in your project.

• Get all info from the audiences and written sources about expectations.

Perform these two activities interactively because the initial statement of your assignment may suggest additional audiences. Those audiences, in turn, may raise more issues to address. The outcomes from these activities are a Statement of Work (SOW) and an Audience List. (See Chapter 2 for preparing a SOW and Chapter 3 for putting an Audience List together.)

Figure B-1:

Flowchart of the activities and information in a project plan.

SPE NECES WO

CIFY SARY RK

DEFINE ROLES

DETERMINE SCHEDULE

ESTIT RESOURC

E NEEDS*

APPROVALS?

*For all resources, including:

• Raw materials

• Facilities

APPROVALS?

Yes

• Funds

ASSESS, PLAN

Risk Management

FOR RISKS

Plan

2. After you know all the results your project is to achieve, identify the work required to produce them.

Record this information in a Work Breakdown Structure (WBS). See Chapter 4 for information on how to prepare a WBS.

3. Consider the WBS and the Audience List together to decide on each audience's roles and responsibilities for each project activity.

Display this information in a Linear Responsibility Chart. (See Chapter 10 for a discussion on preparing a Linear Responsibility Chart.)

4. Create and analyze a network diagram of the activities from the WBS to develop a schedule that your project drivers require and that your project supporters believe is possible.

Display your final schedule in a Key-Events List, an Activities Plan, or a Gantt chart. (See Chapter 5 for how to prepare and display a project schedule.)

5. Estimate your resource needs, which you display in a Resource Matrix, Resource Loading Chart, and a project budget. See Chapters 6 and 7 for preparing and displaying project resource needs.

6. Identify, analyze, and plan for any significant project risks. See

Chapter 8 for suggestions on dealing with project risks.

Continue working on each step in this initial process until all project drivers and supporters agree with and support your results.

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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