Using views to spot resource conflicts

Use a resource view, such as the Resource Sheet view or the Resource Usage view, to find resource conflicts. In these views, overallocated resources appear in red. In addition, a Caution icon appears in the Indicator column to signal an overassigned resource. You can see a message about the overallocation if you point at the icon with your mouse. For information on addressing overallocations, see "Delaying tasks by leveling resource workloads" later in this chapter.

To display the Resource Usage view that is shown in Figure 10-2, select Resource Usage from the View bar or choose ViewOResource Usage.

±1 Microsoft Project - 10G1-20Q?[|npp-

iaà Elle Edit Mew Insert

Format loo te

Project

Collaborate Window

Help

Type ö question for help

' ff x

! Ll ¿S d JäJ.(d JA y 1 * A J

- 1 & 1 - -

I - J $ j & | No Group

-1 ü à. JLLP m B

* -

l^JShow- 1 Arial

- 8

- [il/ U [ï

Fj»,

All Resources

'-AJ *

e

Resource Name

Work

Jun 01, '03

T

F

S

s

M

T W

T

F

- Unasstgned

0 hrs

Work

SMtfowf invftatft

Ohrs

Worte

PA tystem

Ohrs

Worte

1

<î>

- Joe Johnson

28 hrs

Worte

12h

Security

10 hrs

Worte

81-

Cleanup Orew

&t>r$

Worte

41"

1

- Gc-cna Tancnblatt

33.5 hrs

Wort;

7h: 411 1A Oh

SWttatiQ!) fi&t

3 hrs

Wort:

Sh

Theme

14 hrs

Worte

6h:

I

Keynote speaker

7.5 hrs

Worte

1h; 4h

2.5h

œ

Photographers

4 hrs

Wort

4h

?

3

<Î>

- EJIen Peck

76 hrs

Wort

12h

Oh:

8h

81"

Keynote spcaket

0 hrs

Wort

Or.-

Caterer

40 hrs

Wort

8h

8t

Bartenders

24 hrs

Wort

Baseball Game

8 hrs

Wort

6h

Opera

4 hrs

Wort

4h

4

- BobWoock

59 hrs

Wort

8h

Shi 6h

16h

15h

Determine budg*

24 hrs

Wort

6h

Keynote speakei

15 hrs

Wort

OJv Oh

8h

7J-

Securfy

20 hrs

Work

8h

'1 1

Jj

2h: 8h

8h

Ü Jj A

1

NUM

Figure 10-2: The Resource Usage view displays overallocated resources in red, and an icon appears in the Indicator column.

You also can see a graphic representation of a resource's allocation by switching to the Resource Graph view. To display the view that is shown in Figure 10-3, select Resource Graph from the View bar or choose ViewOResource Graph.

Figure 10-3: The Resource Graph view provides a picture of a resource's allocation.

The Resource Allocation view is useful for working with overallocations — a Gantt Chart in the lower pane shows the tasks assigned to the resource that you select in the top pane. Tasks that start at the same time overlap in the Gantt Chart pane; this view helps you pinpoint the tasks that are causing the resource's overallocation. The top portion of the view in Figure 10-4 shows that Ellen Peck is overallocated on Monday, June 2. If you examine that day more closely, you'll notice that Ellen is scheduled to work 12 hours that day. In the bottom portion of the view, the two tasks to which she's assigned 100 percent of the time are Baseball Game and Opera — and the Gantt view makes it easy to see the overlap of the two tasks on that Monday.

- T:-;-!

iaà Elle Etllt Mew Insert Farinât loo is Eroject roll a ho rare Window Help rvpe .5 ausitcn 1» help - s x

! J A » 1 <4 J. ? U -J it J 1 ft _l N»a«. , 1 â!. U " I l-j *t ;

, * - lîal Show- : ira

H = All Resources „ /,U =

Um

1

0

Resource Name

Worte

Details

Jun 01, '03

I Jun 08, '03

S

M

r

W

T 1 F

S

I S

I M

Ks y note speakei

7.5 Ara

Worte

1h

4h

2 5h;

Photographers

4 tirs

Worte

4h

3

- Ellen Peck

Tfi hrs

Worte

12hl

8h

8h

&■_

Caterer

40 brs

Worte

0h

6h

6T

Cl

ftertemfers

14 /its

Worte

ÙL

Basebsii Game

5 Are

Worte

8h

Opera

4 Ars

4h

4

<t>

- BobWoock

59 hrs

8h

8h

8h

16h

15h

4t-

Determine bo(&

24 Are

Worte

8h

8h

8h

il h» jJ

i-fc

..

O Task Nerre

Duratli

Jun 01, '03

Jun 08,'03

S

M

T

W

T

F

S

S

M

13

Bartenders

3 dt

1 ?

10

Basebeil Game

1 [

,

Ellen Pe

ck

19

Opera

4

,-. Hie

n Peck

jlLI JJ

J

éM

1 lEK CÙP5 NUI* 1

Figure 10-4: The Resource Allocation view uses the Gantt Chart format to show the tasks assigned to the resource that is selected in the top pane.

To switch to the Resource Allocation view, choose ViewOMore Views and then select Resource Allocation.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

Get My Free Ebook


Post a comment