Using the Drawing toolbar

Project has a drawing feature that you can use to build simple diagrams or add shapes or text boxes to the Gantt Chart area of your Project file. For example, you may want to draw a circle around an important taskbar in your schedule to draw attention to it in a presentation. Or, suppose that you want to suggest cutting a task from the project, as shown in Figure 8-37. The formatting methods that I presented in the section "Changing taskbars," earlier in this chapter, enable you to create settings so that predefined information appears next to taskbars in your schedule. However, you must use the Drawing Text Box tool to enter your own text.

Figure 8-37: Consider using this type of drawing when you display a project on-screen using an LCD panel, or at a trade show.

To display the Drawing toolbar, shown in Figure 8-38, you can choose either ViewOToolbars and select the Drawing toolbar for display, or choose InsertODrawing.

Rectangle

Text

Rectangle

Text

Attach to task

Figure 8-38: The Drawing toolbar is a floating toolbar. Drag it up near the Formatting toolbar to dock it at the top of your screen, or click the dark blue bar at the top and drag to move it around your screen.

Cycle fill color

Arrow Polygon

Attach to task

Cycle fill color

Arrow Polygon

Figure 8-38: The Drawing toolbar is a floating toolbar. Drag it up near the Formatting toolbar to dock it at the top of your screen, or click the dark blue bar at the top and drag to move it around your screen.

The following points show you how to use the tools on the Drawing toolbar:

♦ To draw an object, click the Line, Arrow, Rectangle, Oval, Arc, or Polygon button and then click the taskbar area of the Gantt Chart. Hold down your mouse button, and drag to draw the shape. When using the Polygon tool, you need to draw several segments to define the multisided shape, clicking at the end of each segment. To complete the polygon, double-click at the end of the last segment. With all the other tools, the shape appears automatically when you drag in one direction and release your mouse button.

♦ To create text anywhere around your taskbar, click the Text Box button and drag to draw a box. Your insertion point appears in the box whenever you select the box; you can then enter text.

♦ To fill an object with color, click the Cycle Fill Color button on the Drawing toolbar repeatedly until you see the color that you want.

♦ By default, Project anchors drawing objects to the timescale. To anchor a drawing object in the Gantt Chart to a particular taskbar — so that if you move the task in the schedule the graphic moves with it — select the object and click the Attach to Task button on the Drawing toolbar. Select the Attach to task option button in the Format Drawing dialog box, shown in Figure 8-39, enter a task ID number, and enter the settings for the point on the taskbar at which you want to attach the object. Then click OK. (You can reach the Format Drawing dialog box at any time by selecting the drawing and choosing FormatODrawingOProperties.)

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Position f* Attach to tim«calt:

□are: |fton 05/26/03 fettled: 13.3B -fj in. r Attach to task;

OK I cancel

Figure 8-39: You can also attach a graphic to a position on the timescale, rather than attaching it to a particular task. For example, you can place a graphic at a particular date on the timescale.

Tip You can also use three tools on the Drawing toolbar with other types of graphic objects that you insert. The Draw, Cycle Fill Color, and Attach to Task buttons work * with any selected object, such as clip art.

When you no longer need the Drawing toolbar, click the Close button in the upper-right corner to remove it.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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