Using overtime

In the best of all worlds, you have unlimited resources and you can add resources to resolve scheduling problems. After giving yourself a reality check, though, you'll discover that you don't have unlimited resources, and adding resources may not be an option. But you may be able to use overtime to shorten a task's duration, which is the next strategy that you can use to resolve scheduling problems.

- Cross- For information on resolving resource conflicts, see Chapter 10.


Overtime in Project is defined as the amount of work that is scheduled beyond an assigned resource's regular working hours. Overtime hours are charged at the resource's overtime rate. Overtime work does not represent additional work on a task; instead, it represents the amount of time that's spent on a task outside regular hours. For example, if you assign 30 hours of work and 12 hours of overtime, the total work is still 30 hours. Of the 30 hours, 18 hours are worked during the regular work schedule (and charged to the project at the regular rate), and 12 hours are worked during off hours (and charged to the project at an overtime rate). Therefore, you can use overtime to shorten the time that a resource takes to complete a task.

To enter overtime, follow these steps:

1. Select the Gantt Chart view from the View bar.

2. Choose WindowOSplit to reveal the Task Form in the bottom pane.

3. Click the Task Form to make it the active pane.

4. Choose FormatODetailsOResource Work. Project adds the Ovt. Work column to the Task form, as shown in Figure 9-2.

Figure 9-2: Use the Task form and display the Overtime (Ovt. Work) column to add overtime.

Move to the top pane, and select the task to which you want to assign overtime.

Move to the bottom pane, and fill in the overtime amount for the appropriate resource.

After you finish entering overtime, you can hide the Task form by choosing WindowORemove Split.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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