Using Actuals and Costs

Except for fixed-cost tasks, Project uses the cost of the resources that are assigned to the task over the duration of the task to calculate a task's cost. Costs are accrued, and total project costs are the sum of all resource and fixed costs. Therefore, if you previously set up and assigned resources to your tasks, Project has been calculating and accruing the costs for you — all you need to do is review and analyze the costs.

Alternatively, you may have chosen not to assign resources to your tasks, or you may have changed your default options so that Project wouldn't calculate costs. How can you do that? Choose Tools O Options to display the Options dialog box. On the Calculation tab, look at the Calculation options for your project, as shown in Figure 12-7. If the Updating task status updates resource status check box is not selected, Project has not been calculating your project's costs. Remember, however, that this check box is selected by default, as you see in the figure.

Options

View Save Schedule

Générai Interface iCilcdatlolii | CalciJation options for Microsoft Office Project Calculation mode: Automate C Manual

Calculate: (• All open projects f Active project

Calculation options for 'conference, mpp'

Edit Security Spelling

Calendar |

Cdlaborate

Calculate tow

Updating task status updates resource status f Move end of completed parts after status date back to status date

And ¡rave start dF renahhg parts h =cu to status date Move start of remaining parts before status date forward to status date r A-.d rove end of completed parts Far v.-1 ■■ status date Earned jjalue... | I- Edits to total tasfc.% complete wil be spread to the status date F Inserted projects are calculated ike summary tasks W Actual costs are a*/*ays calculated by Microsoft Office Project I Edits to roto! iituoi cost vfll be spread to ih-o cratlis da^B

Default [ixed costs accrual: [prorated I- Calculate multiple critical paths Tasks are critical if slack is less than or equal to a*

Set as Default . Cancel I

Figure 12-7: From the Calculation tab of the Options dialog box, you can tell whether Project has been calculating your project's costs.

If you did not assign resources or you changed the defaults, Project can't calculate the cost of your project unless you provide additional information after the task is completed. You can review and update your project's costs from one of two cost tables: the Cost table for tasks or the Cost table for resources. You can also override the costs that Project assigns.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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