Tracking Gantt

The Tracking Gantt view is also based on the Gantt Chart view. The Tracking Gantt view provides a great visual way to evaluate the progress of individual tasks and the project as a whole. By using the Tracking Gantt view, you can see how your project has shifted from your original estimates and then decide how to adjust your plans to accommodate delays. Theoretically, if a project ever goes faster than you've anticipated, you can also see the amount of extra time that you've bought yourself as a result of your efficiency. (However, projects so seldom go faster than projected that I won't show that option here!)

Figure 6-9 shows a standard Gantt view of a project that has had some activity. The standard Gantt view shows the progress on tasks as a black bar within the baseline task bar. Tasks that depend on the completed tasks have been moved out to reflect delays in the actual work completed.

Figure 6-9: The standard Gantt view shows you the reality of your project timing at the moment, based on actual work done.

Figure 6-10, on the other hand, shows the same schedule that was displayed in the Tracking Gantt view using the Tracking table (the default table is the Entry table). The Tracking table enables you to update your project by supplying actual information. On the chart portion of the view, you see two bars for every task. The bottom bar shows baseline settings. The top bar reflects current scheduled start and finish dates if a task has not yet been started. If a task has been started — that is, if you have supplied some amount of work that has been completed — the top bar represents actual information, while the bottom bar represents baseline information. Project fills in the top bar and makes it solid to represent completed work; a hatching pattern appears in the top bar to represent unstarted work or work in progress (look specifically at Tasks 8 and 9). The bottom bars represent baseline task bars, which stay put; only actual work bars push out to reflect delays in timing.

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Figure 6-10: The Tracking Gantt view shows the discrepancy between your estimates and the real-world activity in your project.

In the Tracking Gantt view, you can see that the Determine budget, Invitation list, and Theme tasks have been completed; the Site task is 50 percent complete; and the Keynote speaker task is 20 percent complete. No other tasks have been started, so the top bars on all other tasks represent scheduled start and finish dates, based on progress made so far in the project.

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Responses

  • tecla
    Where is tracking gantt in ms project 19?
    4 months ago

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