Sorting tasks

Sometimes, sorting information in a different way helps you to see things that you may not have seen otherwise or even to get a better handle on a problem. In Project, you can sort a project from most views in almost any way that you want.

Figure 7-14: In the combination view version of the View Definition dialog box, select the two views to place on-screen.

For example, in the Gantt Chart view, Project automatically sorts tasks by ID (see Figure 7-15). But you may find it easier to view your project information if you sort by Start Date. Choose ProjectOSortOby Start Date and Project reorders the Gantt Chart view so that tasks are ordered by Start Date, as shown in Figure 7-16.

Figure 7-15: By default, Project sorts the Gantt view in Task ID order.
Figure 7-16: Using commands from the Sort submenu, you can sort a project by Task Start Date.

When you choose ProjectOSort, you see five common sort keys, as shown in Figure 7-17, but if you choose the Sort by command at the bottom of the submenu, the Sort dialog box appears, as shown in Figure 7-18. From this dialog box, you can sort down to three levels. That is, if Project finds a "tie" at the first level, it uses the second sort that you specify to break the tie. And, if Project finds a tie at the second level, it uses the third sort that you specify to break the tie. Using the check boxes at the bottom of the dialog box, you can make your sort choices permanent by reassigning Task IDs, and you can choose to retain the outline structure of the project.

Figure 7-17: Choose one of these five common sort keys directly from the Sort menu.
Figure 7-18: You can set up a more complex sort structure for Project to use in the Sort dialog box.
Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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