Some tips about resource assignments

Use the following tips when assigning resources:

4 You can assign several different resources to the same task by simply selecting each resource. You can select a single resource and immediately click Assign, or you can use standard Windows selection techniques to select several resources and then click Assign only once.

4 You can assign a resource to a task on a part-time basis by assigning less than 100 in the Units column. The number that you type represents the percentage of working time that you want the resource to spend on the task.

4 You can assign more than one resource by assigning more than 100 in the Units column.

♦ You can consume material resources in two ways: fixed and variable. When you use fixed consumption, you indicate that — no matter how long the task lasts — you'll use the same quantity of the material. For example, to build a swimming pool, you need 2 tons of concrete — no matter how long it takes you to pour the concrete. When you use variable consumption, you indicate that the length of the task does affect the amount of the material that you will use. For example, when you mow the lawn with a gas mower, the amount of gas that you consume depends on how long you run the mower.

You designate fixed or variable consumption in the Units column of the Assign Resources dialog box. To differentiate between fixed and variable consumption, supply the rate at which you consume a variable resource. In Figure 5-14, gasoline is a material resource that is being consumed at a variable rate because I included the time frame used to measure consumption — the per-hour designation.

Figure 5-14: Indicate variable consumption by supplying the rate when you specify the amount that you'll use.

After you assign a resource to a task, the resource name appears next to the task bar on the Gantt Chart by default. Depending on the task type that you set, you may be able to use resource assignments to modify individual task lengths and the entire project schedule. For example, if you assign additional resources to an effort-driven, fixed-unit task, Project shortens the duration of the task. As you read in Chapter 4, the amount of work to be done doesn't change, but the extra concurrent effort shortens the time that's necessary to get the work done. Or, if you assign a resource to work part-time on an effort-driven task, you may find that you can complete several tasks at the same time.

Tip If you overallocate a resource by assigning more of the resource than you have available. Project displays the resource in red on the Resource Sheet view. Chapter * 9 explains how to handle these problems.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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