Setting Up Administrative Projects

As you found out in Chapter 17, you use administrative projects in Project 2003 to account for nonworking time. These administrative projects contain tasks that represent reasons why a resource may not be available for work — for example, vacation, sickness, jury duty, or bereavement. In these projects, you assign all your resources to all the administrative tasks. When you publish this project, all the tasks appear at the bottom of each resource's time sheet with a work assignment of 0 hours. The resource can fill time in these tasks as needed.

When the resource fills in time, you receive notification, but if your resource is assigned to projects that you don't manage, you need to notify the managers of those projects to the change in the resource's availability.

New ^ Project Web Access no longer makes calendar changes based on working time Feature changes. Instead, it changes a resource's availability. Because of this behavior change, resource or project managers may have additional responsibilities regarding administrative projects, and they need to fill a potential communication gap. Your organization should standardize the way in which administrative projects are handled to minimize the manual intervention that these projects require.

To create an administrative project, log on to Project Web Access and click the Projects link. At the bottom of the Actions pane, click the Manage Administrative Projects link. Project Web Access displays the Manage Administrative Projects page (see Figure 19-40).

Click the Add Project link, and Project Professional opens using a template that contains sample administrative tasks (see Figure 19-41).

Use the Build Team from Enterprise dialog box to assign the resources that you manage to this project. Then, assign each resource to every task in the project. Finally, publish the project to your Project Server database to make the administrative project and its tasks appear on the time sheets of the resources that you manage.

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Manage Administrative Projects

Modify existing or create new administrative projects for your resources to submit non-project time against such as vacation or meetings.

view projects in Project Center

Analyze projects in Portfolio Analyzer

Create a new personal or shared to-do list

Manage my to-do lists

To-do list options

Check in my projects

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To display the administrative tasks on your resources' timesheets, you must assign the resources to tasks within die administrative projects.

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Figure 19-40: From this page, you can create an administrative project.

Figure 19-41: Use this project as the foundation for your administrative project.
Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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