Setting constraints and deadline dates

You set constraints on tasks in your project by using the Advanced tab of the Task Information dialog box, as shown in Figure 4-11. Select a constraint type from the Constraint type drop-down list. For all settings in the type list other than As Late As Possible and As Soon As Possible, designate a date by typing in a date or by clicking the arrow next to the Constraint date field and choosing a date from the dropdown calendar that appears. Set a deadline date by clicking the arrow next to the Deadline field and choosing a date from the drop-down calendar that appears.

Task Information

General | Predecessors | Resources Advanced Name: | Acquire materials 2 Constrain task Deadline; I Wed 05/26)03

Notes j Custom Fields Duration: [id Estimated

General | Predecessors | Resources Advanced Name: | Acquire materials 2 Constrain task Deadline; I Wed 05/26)03

Constraint ty^e:

As Soon As Possfcle Constraint date: [|MA »

Task t^Je: Calendar: &BS code: Earned value method

As 5ocn As Possible

Finish No Earlier Than Finish No Later Than Must Fritsh On Must Start On Start Mo Earlier Than Start ho Later Thai

P Effort driven

F" he i it ' i " Tores r^wee calendar®

r Mark task as milestone Help

I cancel r Mark task as milestone Help

I cancel

Figure 4-11: Click the arrow next to the Constraint type field to see the various constraints.

Under what circumstances would constraints be useful? Consider the following situations:

♦ A project involves preparing a new facility for occupancy, and you want the final inspection of that facility to happen as late as possible.

♦ The approval of a yearly budget must finish no later than the last day of the fiscal year, ready to begin the new year with the budget in place.

♦ Billing of a major account must start no sooner than the first day of the next quarter so that the income doesn't accrue on your books this quarter.

♦ Presentation of all severance packages for laid-off employees must finish on the day that a major takeover of the company is announced.

Deadline dates would be useful in the following situations:

♦ You need to prepare the annual budget by a deadline date to ensure approval in time to begin the new year with the budget in place.

♦ You need to prepare severance packages for laid-off employees so that you can present the packages on the day that a major takeover of the company is announced.

You see how constraints and dependencies interact in establishing the timing of tasks in the section "Establishing Dependencies Among Tasks," later in this chapter.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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