Setting calendar options

Project makes default assumptions about certain items that form the basis of the default base calendar (or the project calendar). For example, Project assumes that the default week contains five working days and 40 working hours. Project uses this calendar for resources unless you assign a different calendar to them. You can see the assumptions that Project uses on the Calendar tab of the Options dialog box.

Note The Calendar tab of the Options dialog box does not affect scheduling. The options that you see in this dialog box show you the defaults that Project uses to convert durations into corresponding time amounts. For example, if you enter 1mo for a task's duration, Project assumes that you are allotting one month (which is equal to 20 days) for that task.

Cross-Reference

To view the default calendar options, choose ToolsOOptions. Click the Calendar tab in the Options dialog box, as shown in Figure 3-5.

Figure 3-5: By reviewing the settings on the Calendar tab in the Options dialog box, you ensure that you and Project are speaking the same language when you enter task-duration information.

Any changes that you make to these options apply to the current schedule only. To save your changes across all schedules, click the Set as Default button on the Calendar tab.

You can select any day of the week as your start day. For example, if you run a restaurant that closes on Sundays and Mondays, you may want to designate a workweek of Tuesday through Saturday. In that case, you would set the Week starts on field to Tuesday.

If your company uses a fiscal year other than the calendar year (January through December), you may want to set the Fiscal year starts in option. This setting is especially useful when you generate reports that show costs per quarter or year.

The final five settings on the Calendar tab of the Options dialog box enable you to designate specific start and end times for each day, the number of hours in a day and in a week, and the number of days in a month. For example, you can set the workday to start at 9:00 a.m. and end at 6:00 p.m., assign 9 hours to your workday (no lunch for you!), and end up with a 45-hour week.

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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