Setting actual start and finish dates

The Gantt Chart view displays projected start and finish dates for tasks. In this section, you find out how to enter and view actual start and finish dates (and compare current, baseline, and actual dates) in the Task Details view, as shown in Figure 12-2.

Starting from the Gantt Chart view, follow these steps to set up your screen:

1. Choose Window O Split to display the Task Form view.

2. Click the bottom pane.

3. Choose View O More Views to open the More Views dialog box.

4. Select Task Details Form, and click Apply.

5. Select the task (in the top pane) for which you want to record actuals.

6. Select the Actual option button in the bottom pane to identify the type of dates that you want to enter.

The three option buttons (Current, Baseline, and Actual) refer only to the dates that you can view and set. In other words, you don't see baseline assignments at the bottom of the view if you click Baseline.

7. Record either a Start or a Finish date, and click OK.

¿J Microsoft Project . conte reu ce. nipp

H SIE

i3:- Eüe Etlit View Inserí Farinat lo oís Eroject r.ollahorare Window Hel|i rype ityaani hy he(p - s x

- B I U i SSj «Tasks i3:- Eüe Etlit View Inserí Farinat lo oís Eroject r.ollahorare Window Hel|i rype ityaani hy he(p - s x

o

Task Name

Duration

Start

y 25, W Jul 01, '03 M T W 7 F S ' S M T W

Jun 08/03 F S : S M T W T F S

Jun 1S,'03 i S M T W T —

1

- Conference

11 days

Mon 06/02/03

2

- Preplanning

4 days

Mori 06/02/03

3

- Initial planning

4 days

Mon 06/02/13

£

4

Determine budge!

3 days

Mon 0602/03

Bob Woock

u

5

Invitation list

1 day

ThU 0605/03

ÜÜ Deena Tanenblai

tn

6

Send out invitatio

4 days

Mon 060203

SSS

Ü

7

- Seloction

6.75 days

Mon 06/02/03

6

Theme

1.75 days

Mon 060203

na Tdnenbldtt

9

Ste

0,75 wks

Tue 060303

"i-.lntern,Uo Lahr

<Y

K»vrW» woalfur

_îJ

JLU

Lzsg RnhWnn^kinnnní. TanwihE^TaiUJ.FIIffjJL

Gyration: [3d -f] W Effort driven Ptevious

Date

Current C BaseÈne (* Actual

I Fixed U

Gyration: [3d -f] W Effort driven Ptevious

Date

Current C BaseÈne (* Actual

Constraint

j As Soon AsPüSSifcte

*!

Da£e: |na

i

Priority: [SOO

Predecessor Name

Resource Name

Bob Woock

Units 100%

Work 24h

Ready

I Fixed U

"3

Predecessor Name

Figure 12-2: Use the Task Details form to enter actual information.

Project initially sets the Actual Start Date and Actual Finish Date fields to NA to indicate that you have not yet entered a date. When you update your project to provide actual start and finish dates, Project changes the projected start and finish dates to the actual dates that you enter. When you enter an actual start date, Project changes only one other field — the projected start date. However, when you enter an actual finish date, Project changes several other fields: the Percent Complete field, the Actual Duration field, the Remaining Duration field, the Actual Work field, and the Actual Cost field. If you didn't set an actual start date, Project also changes that field.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

Get My Free Ebook


Post a comment