Saving Project files

Using the Save tab of the Options dialog box, as shown in Figure 23-13, you can set the following defaults:

By opening the Save Microsoft Office Project list box, you can specify the default file format for each new Project file that you save. For example, you can save all Project 2003 files in Project 98 format if you regularly share files with someone who uses Project 98.

If you save files that were created in Project 2003 in the format of Project 98 or earlier, you may lose information. For example, WBS and outline codes don't exist in any version of Project prior to Project 2000. If you use WBS and outline codes in a file and then save the file in Project 98 format, you'll lose these codes.

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Schedule

Calculation

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Collaborate

View

Generé

Edit

Calendar

Save

Interface

Security

Save Microsoft Qifice Project (Project (:*,n"ipp) File Locations File types: Lxation:

I Projects

C:\Docunent5 aid Settings\Elaine Marmcll|My Documents

! User temptates Workgroup templates ! ODBC Database

C:\EtocumenLs and Settings\Elaine MarmeHApptcation Data\Mcrosoft\Temp

^ Aihve FYuiect Orty

F m.r.i h- - -.n-.r,.; Database save cations For 'conFererce.fr^ip' P Expand Cirrrephased data m the database

Modify^_I

^ Aihve FYuiect Orty

F m.r.i h- - -.n-.r,.; Database save cations For 'conFererce.fr^ip' P Expand Cirrrephased data m the database

Figure 23-13: Project has several features that are associated with saving files.

Note Because Project 2003, Project 2002, and Project 2000 share the same file format, you can't (and don't need to) select Project 2000 as a file format in the Save Microsoft Office Project list box.

♦ You can set a default file location to save all files, user templates, and workgroup templates. By setting this location, you don't need to navigate to the correct folder each time that you want to save a new file.

♦ Use the Auto Save feature to save project files on a regular basis. The Auto Save feature is particularly valuable to people who tend to work extensively, forget to save regularly, and become victims of power failures or server crashes. If you use Auto Save, you can open your file as of the last automatic save.

♦ You can choose to expand timephased data in a database; this setting only applies when you save Project data to a database such as SQL or Access. If you check this box, your SQL programmer will be able to create a report directly from the database (without going through Project) that analyzes timephased data. If you deselect this box (the default), Project stores timephased data in binary format, which you can't read (unless you're a computer guru or a VB programmer), but using binary format for this data speeds Project's reading and writing to the database.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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