Renumbering WBS codes

WBS codes don't automatically renumber themselves in all cases when you change the structure of the project outline, as shown in Figure 7-23. WBS Codes do automatically renumber themselves if you change the level of a task within the outline structure of the project. That is, if you drag a Level 1 task to a new Level 1 location or if you drag a subtask to a new location beneath its original parent task, both tasks retain their original WBS code number. However, if you promote or demote the task, or if you move it so that it appears at a new level in the outline, Project assigns the task a new WBS code. You can test the premise by dragging Request Purchase Order so that it appears before Order Food. Each task retains its original WBS code, and Project assigns a new WBS Code — AM-08 — to Request Purchase Order.

Figure 7-23: Because I moved tasks around, the WBS codes are no longer sequential.

Note |f you're working on a government contract for which you and the government have agreed to a numbering scheme and you don't want WBS codes to change, even if you move tasks around, use Outline codes, which are static. You can assign both an Outline code and a WBS code to a task. (You read about Outline codes later in this chapter.)

At times, you'll want to renumber the WBS codes, even though Project didn't renumber them automatically — and you can. In fact, you can renumber the entire project or only selected portions of the project. If you choose to renumber selected portions, you must select the tasks before starting the renumbering process.

You can't undo renumbering WBS codes, so save your project before you start this operation. That way, if you don't like the results, you can close the project without saving it and reopen it in the state before you renumbered it.

To renumber all tasks in the project shown in Figure 7-23, follow these steps:

1. Choose ProjectsWBSORenumber. Project displays the dialog box shown in Figure 7-24.

Figure 7-24: Use this dialog box to renumber the project.

Figure 7-24: Use this dialog box to renumber the project.

2. Click OK. Project prompts you before renumbering.

3. Click Yes. Project reassigns all WBS numbers, as shown in Figure 7-25.

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Figure 7-25: The WBS codes are again sequential after renumbering.

At this point, I'm going to hide the WBS column to keep the display as clean as possible.

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