Printing Your Project

When you print a project, you are printing a view. So, before you do anything, select the view that you want to print. If you're printing a sheet view, the number of columns that you see on-screen determines the number of columns that print. If the printed product requires more than one page, Project prints down and across, that is, the entire left side of your project prints before the right side prints.

Printing in Project is similar to printing in any other Microsoft product. You can use the Print button on the Standard toolbar to print using default settings. And what are the default settings? They appear in two dialog boxes that you can view if you don't use the Print button.

Note You can also preview before printing, either by clicking the Preview button in the Print dialog box or by clicking the Print Preview button on the Standard toolbar.

Choose FileOPrint to open the Print dialog box, as shown in Figure 6-48.

Figure 6-48: From the Print dialog box, you can control, for example, the printer to which you print and the number of copies that you print.

Note Starting in Project 2000, when you save the project file. Project retains the settings that you make in this dialog box for the timescale, including whether the Print left column of pages only option is selected and whether the Manual page breaks option is selected.

You can't open the Page Setup dialog box, shown in Figure 6-49, from the Print dialog box, but you can open the Page Setup dialog box either by choosing FileOPage Setup or by clicking the Page Setup button that is available in Print Preview. From the Page tab, you can set orientation and scaling. Using scaling, you may be able to fit the printed text onto one page.

Note Starting in Project 2000, you can set the first page number of the printed product.

For example, suppose that your project is 10 pages long but you intend to print only pages 5 and 6. Typically, you would want to number those pages as 1 and 2 — and you can do exactly that by entering 1 in the First page number box.

From the Margins tab, shown in Figure 6-50, you can change the margins for your printed text and determine whether a border should appear.

Figure 6-49: The Page tab of the Page Setup dialog box.
Figure 6-50: The Margins tab of the Page Setup dialog box.

From the Header tab, shown in Figure 6-51, you can define and align header information to appear on the top of every page that you print. Use either the buttons at the bottom of the box or the list box to add information that you want Project to update automatically, such as page numbers.

Figure 6-51: The Header tab of the Page Setup dialog box.

Tip You can include Project level fields in the header, footer, or legend of your printed product. From the appropriate tab of the Page Setup dialog box, use the Project * fields list box to select the field that you want to include.

The Footer tab, shown in Figure 6-52, works just like the Header tab. You can align and include the same kind of updating information in the footer on each page of your printed text.

Figure 6-52: The Footer tab of the Page Setup dialog box.

The Page Setup dialog box changes just slightly, depending on the view that you were using when you opened the dialog box. For example, the Legend tab is available only when you're printing a Calendar, Gantt Chart, or Network Diagram view, as shown in Figure 6-53. The Legend tab works just like the Header and Footer tabs, and you can align and include the same kind of updating information.

Paqe Setup Gantt Chart

Paoe | Margins | Header j Footer =tegend= ] View Preview:

FKed:D5f7 hk:&bitDSmm

ASgnrnent: Left Center j Rjght

Legend on: fi Every page C Legend pags r None

Width: [2 3 in<

aj M JO MJ ®J ®l Ml

Generat: | Page lumber ▼] Add |

Legend Labels...

Project fields: |%Ccn*]tete H Add

Print Preview-. Qpticns... j Ermt,-, | | OK ( Cancel

Figure 6-53: The Legend tab of the Page Setup dialog box.

The View tab enables you to control what Project prints, such as all or only some columns, as shown in Figure 6-54.

Figure 6-54: The View tab of the Page Setup dialog box.

Starting in Project 2003, two options — Print column totals and Print row totals for values within print date range check boxes — appear on the View tab and are checked by default in views where they are applicable: the Task Usage view and the Resource Usage view (the boxes are unavailable in all other views). When you select the Print column totals check box, Project calculates totals in memory and adds a row to the printed page showing totals for timephased data as well as for sheet data. You can take advantage of the Print row totals for values within print date range check box when you're printing a Usage view. Selecting this box tells Project to add a column to the printed page that shows totals for the timephased data with the date range that you specify in the Print dialog box. The totals lines print on the same page as the last rows or columns of data, before any Notes pages.

Tip In many cases, you can add a column to a table that gives you the same informa tion that you can get in the row totals. The column prints where you place it, while * the row totals print on a separate page.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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