Manipulating the Gantt Chart to View Timing

After you enter several tasks and task durations, you'll probably want to manipulate the timescale in the Gantt Chart to view information about these tasks using different increments of time. Use any of the following methods to modify the appearance of items in your Gantt Chart:

♦ Adjust the amount of the window that the Gantt table and the Gantt Chart use by moving your mouse pointer over the divider line until it becomes a two-directional arrow pointer. Drag the divider to the right or left to adjust the amount of the window that's taken up by the two panes.

♦ Modify the width of columns in the Gantt table so that you can see more columns on-screen by moving your mouse pointer over a column heading's right edge until you see the two-directional arrow pointer. Drag the column edge to the right or left to make the column wider or narrower.

♦ Double-click the column heading, and change the column width in the Column Definition dialog box that appears. You can also use this dialog box to change the column title and the alignment of the column title.

Note Starting in Project 2002, you can set the timescale to view three levels instead of just two levels.

♦ Modify the increments of time displayed in the timescale itself either by double-clicking the timescale or by choosing FormatOTimescale. The Timescale dialog box appears, as shown in Figure 4-12. You can change the units for the top tier, the middle tier, and the bottom tier. These adjustments enable you to concentrate on a particular period in your project or to view larger increments with less detail. The Count field controls how many instances of the unit Project marks off on your Gantt Chart.

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Figure 4-12: In the Timescale dialog box, adjust the units to display and set the heading labels and alignment.

Figure 4-13, for example, shows a top-tier timescale in months, a middle-tier timescale in weeks, and a bottom-tier timescale in days. The count for each is 1:1 month with each of its four or five weeks shown, and each week's seven days shown.

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Figure 4-13: When you specify 1 week in the Count field of the Timescale dialog box, Project marks off every week on the portion of the timescale that displays weeks.

If you change the count for the middle tier — weeks — to 2, the weekly timescale displays two-week increments, as shown in Figure 4-14. To show more of the project on-screen, consider displaying only two tiers of the timescale, as shown in Figure 4-15.

Figure 4-14: Changing the Count field for weeks to 2 causes Project to mark off weeks in two-week chunks.

Tip To shrink the timescale even more (that is, to see more of your project on-screen)

use the Size setting in the Timescale dialog box. This setting enables you to view * the timescale at a percentage of its full size.

Starting in Project 2000, you can independently set the use of the fiscal year for any tier of the timescale. To make this feature work, you should set up a fiscal year calendar. Choose ToolsOOptions and click the Calendar tab of the Options dialog box. Then, change the starting month from January to your fiscal year's starting month.

Figure 4-15: You can compress the Gantt task bars of your project so that you see more of the project on-screen by adjusting the timescale.
Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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