Linking tasks across projects

You can create four different types of dependencies: finish-to-start, start-to-start, finish-to-finish, and start-to finish. In addition, these types support lead and lag time. The process of linking tasks with dependencies across projects is much the same as the process of creating dependencies for tasks within the same project. Starting in the consolidated project file, follow these steps:

1. Click the Gantt Chart on the View bar.

2. Select the tasks that you want to link.

Tip To select noncontiguous tasks, press and hold down Ctrl as you click each task y name"

3. Click the Link Tasks button on the Standard toolbar. Project creates a finish-to-start link between the two tasks.

Tip You can create the link in the consolidated project file by dragging from the Gantt

% bar of the predecessor task to the Gantt bar of the successor task.

You also can link tasks by typing in the Predecessors field, using the format project name\ID#. The project name should include the path to the location of the file as well as the filename, and the ID# should be the ID number of the task in that file. The Buy room decorations task, shown in Figure 15-11, is linked to the

Site task, which is Task 8 in a Project file called SP1-2002.MPP. You can see the complete pathname of a linked task in the Entry bar (just below the toolbars) when you highlight the task.

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Figure 15-11: You can type in the Predecessors field to create a link between tasks across Project files.

When you link tasks between projects, the task links look like standard links in the consolidated project. However, when you open either of the subproject files, you see that Project has inserted an external link, as shown in Figure 15-12. The name and the Gantt Chart bar of each externally linked task appear gray. If you point at the Gantt Chart bar, Project displays information about the task, including the fact that it is an external task.

If you double-click the task name of the external task, Project opens the subproject that contains the task to which the external task is linked.

Figure 15-12: When you link tasks across files, Project inserts an external link in the subproject file.
Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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Responses

  • James
    How to link tasks in ms project 2003?
    3 days ago

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