Interpreting the Tracking Gantt view

The Tracking Gantt view is most useful in viewing progress against your baseline estimates. To open the Tracking Gantt view, click its icon in the View bar or choose View O Tracking Gantt. This view shows the Entry table by default. However, you can add or remove fields (columns), or you can display other tables of information. The columns that are shown in Figure 11-8 include baseline information that I added to the Tracking table.

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Task Name - Build a pool

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Act. Finish NA

% Actual Comp. Duration 8% 0.9 days

Baseline Duration 11 days

Ad. Cost *3G0,D0

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Cost $4,440,01)

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Pour the pool Buidthe deci

NA NA

NA NA

0% 0 days 0% 0 days

4 days 4 days

50.00 30.00

51,600.00 $1,600,00

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Screen Jhe pi

NA

NA

0% 0 days

1 day

$0.00

$400.00

6

- Landscape

NA

NA

0% 0 days

1 day

30.00

Î300.00

7

Replant grass

NA

NA

0% 0 hrs

4 hrs

50,00

$100 00

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8

Rant shrubs

NA

NA

0% 0 hrs

4 hrs

SO.OO

$100.00

9

Mow lawn

NA

NA

0% 0 hrs

4 hrs

10.00

$100.00

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Figure 11-8: The Tracking Gantt table can display a wealth of information.

Figure 11-8: The Tracking Gantt table can display a wealth of information.

- Cross- Review Chapter 7 for more information about changing and modifying tables.

Reference

Notice the Baseline Duration and Baseline Cost fields that I added to the table, as well as the Actual Duration and the Actual Cost fields which appear in the default Tracking Gantt table. These fields help you to compare estimated versus actual timing and costs.

Tip You can modify this table so that the Baseline Duration column is next to the Actual

Duration column and Baseline Cost is next to Actual Cost.

The default Tracking Gantt table also contains the following information:

♦ % Complete: This field shows the progress of various tasks in the schedule. Figure 11-9 shows that one task is complete.

♦ Physical % Complete: A field that you can use to calculate BCWP (budgeted cost of work performed). Project calculates the % Complete field for you based on Total Duration or Actual Duration values you enter, but Project allows you to enter a value for the Physical % Complete field. Use this field to calculate BCWP when the % Complete value would not accurately represent the real work performed on a task.

♦ Remaining Duration: This field reflects the amount of time needed to complete an unfinished task. You can enter a value into this field or you can allow Project to calculate it for you by entering a value into either the Actual Duration field or the % Complete field. If you enter a value for Remaining Duration, Project calculates a new % Complete value and a new Duration value; Project changes the Duration value to equal the sum of Actual Duration and Remaining Duration, leaving Actual Duration untouched.

♦ Actual Work: In the Actual Work field, you'll see the amount of work that has been performed by resources. There are Actual Work fields for tasks, resources, and assignments, as well as time-phased Actual Work fields for tasks, resources, and assignments.

You also can display the task bars by manipulating the divider between the table and chart areas to get a graphic view of progress on the project. Figure 11-9 displays the Tracking Gantt view with the Schedule table. The Tracking Gantt displays various styles of task bars to indicate progress on tasks in the project. At the top of the Gantt Chart, you see the summary task for the project, and below it, you see a black-and-white hatched bar. That bar represents progress on the summary task. The noncritical tasks are shown in blue, and critical tasks are in red.

On all tasks that aren't summary tasks, you see two bars; the top bar represents expected duration, and the bottom bar represents baseline duration.

The percentage indicator at the edge of a task reflects the percentage complete for that task. The top bars of completed tasks, such as the Dig the hole task, are solid in color, while the top bars of incomplete tasks, such as the Build the deck task, are patterned and appear lighter in color. The bars of partially completed tasks, such as the Pour the pool task, are solid on the left and patterned on the right.

You also can tell at a glance if a task completed earlier or later than estimated. Look at the Dig the hole task; the top bar (actual duration) is shorter than the bottom bar (baseline duration).

Percent complete Summary of progress

Baseline Task in progress

Figure 11-9: Various task bar styles and color codes display the project's progress and variances.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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