Gathering Information

As you read in Chapter 1, several elements must be in place before you can begin to build a project schedule. First, you must understand the overall goal and scope of the project so that you can clearly see the steps that lie between you and that goal. You'll find delineating the major steps of the project a good place to start. Don't worry about the order of the tasks at this point — just brainstorm all the major areas of activity. For example, consider a project such as organizing an annual meeting for your company. You may take the following steps:

♦ Book the meeting space

♦ Schedule speakers

♦ Arrange for audiovisual equipment

♦ Send out invitations

In This Chapter

Gathering information

Opening a project file

Looking at project calendars

Entering tasks

Adding subtasks

Saving project files

Working with a project outline

♦ Mail out annual reports

The last item on that list raises the question of scope: Is it within the scope of your project to create the annual report, or should you simply obtain copies of a report from the marketing department, for example, and mail them to stockholders before the meeting? In some corporations, the person who is responsible for organizing the annual meeting is also responsible for overseeing the production of the annual report. Be sure to answer questions of scope and responsibility at this stage of your planning.

For this example, you can assume that another department is creating the annual report. You simply need to make sure that someone mails copies of the report to all stockholders before the annual meeting.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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