Copying tasks

Copying tasks also is simple to do and can come in handy while building a project outline. For example, suppose that you were entering tasks in a project to test various versions of a compound to see which works best as a fixative. You may repeat the same series of tasks (Obtain compound sample, Test in various environments, Write up test results, Analyze results, and so on) several times. Instead of typing those tasks 10 or 20 times, you can save time by copying them.

To copy tasks, you must first select them. Use any of the techniques that I described in the previous section. You can copy tasks in the following two ways:

♦ Use the EditOCopy and EditOPaste commands (or their corresponding tools on the Standard toolbar) to copy the selected task(s) to another location.

Remember, to copy a summary task and its subtasks, you need only select the summary task and copy it. Project automatically copies the summary's subtasks for you.

Hold down Ctrl while you drag the task(s) to another location. Release the mouse button to complete the copy.

If you have several repetitive phases of a project, such as the development and production of several models of a single product, you can use the fill handle to copy the tasks. In Figure 3-18, you see three tasks: Design, Development, and Production. To copy the group of tasks, follow these steps:

1. Select their task names.

2. Place the mouse pointer over the fill handle in the lower-right corner of the selection

The mouse pointer changes to a plus sign (+).

3. Drag the fill handle down until you have selected the group of rows that you want to contain the repetitive tasks.

Mouse pointer dragging the fill handle Fill handle

Figure 3-18: Take advantage of the fill handle for contiguous copy tasks.

Mouse pointer dragging the fill handle Fill handle

Figure 3-18: Take advantage of the fill handle for contiguous copy tasks.

Caution The fill handle copies tasks into a contiguous range. However, if the range already contains information, using the fill handle to copy overwrites the existing information. To avoid this problem, insert blank rows in the project before using the fill handle. Select the task that you want to appear beneath the new row, and choose InsertoNew Task. To insert more than one blank row, select the number of rows that you want to insert before choosing InsertoNew Task.

When you release the mouse pointer, Project copies the tasks into the selected range, as shown in Figure 3-19.

Figure 3-19: Project fills the range with the selected tasks.

Tip Suppose that you're using WBS codes and you set up the WBS codes to automat ically assign codes when you create new tasks. When you copy tasks by using any * of the methods described here. Project automatically assigns incremental WBS codes to the new tasks.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

Get My Free Ebook


Post a comment