Copying pictures

Suppose that you've written a report in Microsoft Word and you would really like to include your Gantt Chart in the report. You can print it on a separate page, but you can also insert it as a picture in the appropriate place in your Word document. Or, suppose that you want to post a picture of your Project schedule on the Web. You can easily create a picture for either of these purposes. You can use either the Copy Picture to Office wizard or the Copy Picture dialog box.

New ^ ^ The Copy Picture to Office wizard is new in Project 2003. Feature

Using the Copy Picture to Office wizard, you can send an image and selected fields to Word, PowerPoint, or Visio. To use the Copy Picture to Office wizard, follow these steps:

1. Right-click on any toolbar to display the available toolbars.

2. Click Copy Picture to Office. The toolbar appears, containing only one button.

3. Click the Copy Picture to Office Wizard button and the wizard begins.

4. Click Next to display the Step 1 box of the wizard (see Figure 8-27).

Figure 8-27: Tell the wizard how to handle your outline level.

5. Identify the method you want the wizard to use when handling your outline level and click Next.

6. Select the options you want Project to use while creating the image (see Figure 8-28). You can select the rows and portion of the timescale to copy, and the size of the image. Click Next.

Figure 8-28: Set the options for the image.

7. Select the Office application to which you want to send the picture and the orientation of the picture (see Figure 8-29). Click Next.

Figure 8-29: Select the Office application that should receive the image.

8. Select the Project fields you want to include with the image (see Figure 8-30).

9. Click Finish.

Figure 8-30: Identify Project fields to include with the image.

Using the Copy Picture command, you can copy your Project schedule to the Windows clipboard and then paste it into any application as a graphic image. This technique copies only a picture without Project fields. Click the Copy Picture button on the Standard toolbar or choose EditOCopy Picture. The dialog box shown in Figure 8-31 appears. To copy the picture to the clipboard, select the For screen option button in the Render image section and click OK. If the image that you're copying will fit well into another document, Project simply copies the picture to the Windows clipboard. But, if the picture that you are copying is particularly large, Project warns you and displays a dialog box that gives you the opportunity to scale the picture before saving or pasting it.

Figure 8-31: Choose the For screen option to copy a Project schedule to the Windows clipboard.

After you've copied the picture, simply switch to the other document in which you want to place the picture and click the Paste button in that document. Figure 8-32 shows a Gantt Chart in Microsoft Word.

When you use the Paste button, you place a graphic in your document. The graphic is not linked to Project in any way, so from the program where you pasted the chart, you cannot do the following:

♦ Edit the chart to make scheduling changes

♦ Double-click the image to open the chart in Project

Note Even if you choose the Paste Special command, the image that you copied from

Project is exactly that — an image. It is not a Project file that you can link to from another application.

Figure 8-32: After you use the Copy Picture command to render an image for the screen, you can paste the image into any document.

To create a graphic image file that you can use on a Web page or in a document, select the To GIF image file option in the Copy Picture dialog box (shown previously in Figure 8-31). When you render the image for a printer, Project copies the image to the Windows clipboard but formats the image using your printer driver. If you have a black-and-white printer, the image appears in shades of gray rather than in the colors that you see on-screen. If you have a color printer, the image appears in color, like it looks on-screen. You can view the image in the Clipboard Viewer applet that comes with Windows (see Figure 8-33), or you can paste the image into another application.

Figure 8-33: When you render the picture for a black-and-white printer, Project places a black-and-white image of your project on the Windows clipboard. If you use a color printer, the image appears in color on the clipboard.

Tip To access the Clipboard Viewer, choose StartOAll Programs1 ¡-Accessories1System

Tools. If the Clipboard Viewer doesn't appear in the System Tools group, you need * to install it. To install the Clipboard Viewer in Windows XP (the directions are similar for other versions of Windows), choose StartOControl PanelOAdd or Remove Programs. In the Add or Remove Programs box that appears, click the Add/Remove Windows Components icon. In the Windows Components Wizard that appears, click Accessories and Utilities and then click the Details button. In the next box that appears, click Accessories and then click the Details button. Select Clipboard Viewer, and then click OK twice. When the Windows Components Wizard reappears, click Next and then follow the on-screen directions.

Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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