Combining or separating toolbars

Throughout this book, you've seen the Standard toolbar on a separate row from the Formatting toolbar — much like they appeared in Project 98 and earlier versions. If screen real estate is vital to you, consider placing the toolbars on the same row, as shown in Figure 23-16. When you use this feature, Project initially displays the tools that Microsoft thinks users use most often. If you need a tool that you don't see, click the Toolbar Options button to display a hidden palette of additional available buttons, as shown in Figure 23-17. After you select a tool from the hidden palette, that tool appears on the toolbar, replacing the least-used tool, if necessary. As you work, the toolbars become personalized to your work habits, displaying the tools that you use most often.

Figure 23-16: You can make the Standard and Formatting toolbars share a row on-screen.

Toolbar Option button

Toolbar Option button

Figure 23-17: You can select a button that you don't see initially by opening the hidden palette.

Note Starting in Project 2000, the Standard and Formatting toolbars can share the same row on-screen, increasing the screen real estate that's available for your project information. Also, menus can show only the most recently used commands.

In a similar fashion, you can personalize the menus in Project to display the commands that you use most frequently. When you enable this behavior and open a menu, you see a limited set of commands. At the bottom of the menu, you see the expand arrows pointing down, as shown in Figure 23-18. When you click the expand arrows, the rest of the commands on the menu appear. The gray bar that runs down the left side of the menu is lighter for hidden commands than for the more frequently used commands, as shown in Figure 23-19. Like the tools that are on the toolbars, if you select a hidden command, it becomes a frequently used command and appears on the abbreviated menu the next time that you open the menu.

Expand arrow

Figure 23-18: Initially, only some commands appear on the menu.

Expand arrow

Figure 23-18: Initially, only some commands appear on the menu.

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Figure 23-19: Click the expand arrows to display the entire menu.

You control this toolbar and menu behavior by using the first three check boxes on the Options tab of the Customize dialog box, as shown in Figure 23-20.

Figure 23-20: Use the Personalized Menus and Toolbars section to control the behavior of Project's menus and toolbars.

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Project Management Made Easy

Project Management Made Easy

What you need to know about… Project Management Made Easy! Project management consists of more than just a large building project and can encompass small projects as well. No matter what the size of your project, you need to have some sort of project management. How you manage your project has everything to do with its outcome.

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